Executive Secretary

Location: Bakersfield CA.

• Pay range $27 to $31
• Benefits
• Regular schedule M-F 8-5.

The duties of an Executive Secretary are split between high-level executive support to the CFO and CEO, and specialized medical administration.

1. Executive Support & Leadership Liaison

2. Calendar Management: Managing complex schedules for senior medical staff, ensuring no conflicts between clinical hours, board meetings, and personal commitments.

3. Meeting Coordination: Preparing agendas, recording minutes for board or clinical staff meetings, and tracking action items.4Communication Gatekeeping: Screening high-volume emails and phone calls, often acting as the primary point of contact for stakeholders, vendors, and other departments.5

5. Project Management: Assisting in the implementation of new office policies, software rollouts (like EHR upgrades), or accreditation processes.

6. Specialized Medical Administration Compliance Oversight: Ensuring the office adheres to HIPAA (patient privacy) and other healthcare regulations.

7. Credentialing & Licensing: Maintaining and renewing the medical licenses, DEA registrations, and Hospice homecare privileges for the providers they support.

8. Financial Coordination: Overseeing office budgets for CFO and CEO, processing executive expenses, and sometimes supervising the billing and coding department.

Required Skills & Qualifications: Because this is an "Executive" role, employer is looking for a blend of medical knowledge and professional maturity.

Key Requirements: Technical Proficiency in Microsoft Office Suite, and some medical coding (ICD-10/CPT) preferred.

Soft Skills: High emotional intelligence, extreme discretion with sensitive data, and the ability to work under pressure.

Education: Associate’s or Bachelor’s degree in Healthcare Administration or Business.

Experience: 5 years in a medical setting, with at least 3 years in an executive support role.