Executive Assistant

Executive Assistant to the President & CEO - non-profit foundation

Location: Winter Park, FL (Onsite)

Salary: $75,000–$85,000

About the Opportunity

Join a boutique private charitable foundation with a collaborative, mission-driven culture. This highly visible role supports the President & CEO as a trusted strategic partner, working closely with executive leadership and an engaged Board of Directors.

What We're Looking For

• 5–10 years supporting a CEO, President, or Executive Director
• Proactive, polished, and highly organized professional who anticipates needs
• Experience in corporate, legal, banking, accounting, investment, nonprofit, or foundation environments preferred
• Exceptional discretion, professionalism, and communication skills
• Comfortable interacting with executives, board members, and community leaders

Key Responsibilities

• Manage a complex executive calendar and travel
• Coordinate Board and committee meetings, agendas, and materials
• Prepare expense reports and confidential correspondence
• Manage vendors, building operations, and outside IT partners
• Partner with Finance and assist with QuickBooks as needed
• Serve as a trusted representative for the CEO when appropriate

Qualifications

• Advanced Microsoft Office skills (Word, Excel, Outlook)
• Comfortable using AI tools to improve efficiency
• QuickBooks experience is a plus

Schedule & Benefits

• Monday–Friday, 8:30 AM–5:00 PM (fully onsite)
• Early dismissal Fridays and before holiday weekends
• Generous paid holiday schedule, including year-end office closure
• 100% employer-paid employee medical coverage
• Dental and vision available
• PTO, sick time, and personal days

Additional Information

• Final candidates must pass a criminal background and credit check.
• This is an excellent opportunity for an experienced Executive Assistant seeking a long-term role with meaningful work, outstanding benefits, and direct partnership with executive leadership.