What are the responsibilities and job description for the Executive Administrative Assistant position at AppleOne Employment Services?
Key Responsibilities
Provide comprehensive administrative support to executive leadership
Manage complex calendars, scheduling, and meeting logistics
Prepare correspondence, reports, presentations, and meeting materials
Coordinate internal and external communications with professionalism and discretion
Assist with travel planning, expense reporting, and document management
Support cross-functional initiatives and executive-level projects
Anticipate needs, identify priorities, and resolve issues proactively
Qualifications
3 years of experience supporting executives or senior leadership
Strong organizational, time-management, and multitasking skills
Excellent written and verbal communication abilities
High level of professionalism, confidentiality, and judgment
Proficiency with Microsoft Office or Google Workspace
Experience In a Nonprofit Or Mission-driven Organization Preferred
Why Join Us
Meaningful work supporting a mission-driven organization
Collaborative, purpose-focused culture
Competitive Compensation And Benefits
Opportunity to contribute at an executive level
Equal Opportunity Employer / Disabled / Protected Veterans
The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf
The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_ English_formattedESQA508c.pdf
For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.
We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.
AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf
We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
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Provide comprehensive administrative support to executive leadership
Manage complex calendars, scheduling, and meeting logistics
Prepare correspondence, reports, presentations, and meeting materials
Coordinate internal and external communications with professionalism and discretion
Assist with travel planning, expense reporting, and document management
Support cross-functional initiatives and executive-level projects
Anticipate needs, identify priorities, and resolve issues proactively
Qualifications
3 years of experience supporting executives or senior leadership
Strong organizational, time-management, and multitasking skills
Excellent written and verbal communication abilities
High level of professionalism, confidentiality, and judgment
Proficiency with Microsoft Office or Google Workspace
Experience In a Nonprofit Or Mission-driven Organization Preferred
Why Join Us
Meaningful work supporting a mission-driven organization
Collaborative, purpose-focused culture
Competitive Compensation And Benefits
Opportunity to contribute at an executive level
Equal Opportunity Employer / Disabled / Protected Veterans
The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf
The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_ English_formattedESQA508c.pdf
For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.
We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.
AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf
We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
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