What are the responsibilities and job description for the Accounts Payable Specialist position at AppleOne Employment Services?
Location: Irvine, CA
Pay: $24–$27 per hour
Position Overview
A growing construction company is seeking a detail-oriented Accounts Payable Specialist to join its Accounting team. This role is responsible for processing vendor invoices, subcontractor pay applications, compliance documentation, and payment activities while supporting multiple active construction projects. The ideal candidate has strong accounts payable experience, excellent organizational skills, and the ability to thrive in a fast-paced environment.
Key Responsibilities
Accounts Payable Processing
Review, code, and process vendor invoices and subcontractor pay applications
Match purchase orders, contracts, and invoices to ensure accuracy
Verify pricing, job numbers, and cost codes
Prepare and assist with weekly check runs
Maintain vendor files, W-9 records, and payment documentation
Respond to vendor inquiries in a professional and timely manner
Construction Accounting Support
Review and track lien waivers, insurance certificates, and compliance documents before payment release
Assist with annual 1099 preparation and reporting
Reconcile accounts payable aging reports
Support month-end closing activities
Maintain accurate records and documentation for audits
Team Collaboration
Work closely with Accounting, Project Management, and Operations teams
Assist in improving AP processes and workflow efficiency
Support internal and external audits as needed
Maintain confidentiality and professionalism when handling financial information
Qualifications
Minimum 2 years of experience in Accounts Payable or a related accounting role
Construction Industry Experience Strongly Preferred
Experience processing invoices, lien releases, and compliance documents
Strong attention to detail and accuracy
Excellent organizational and time-management skills
Ability to prioritize multiple tasks and meet deadlines
Strong communication and problem-solving abilities
Proficiency in Microsoft Excel and Outlook
Understanding of general accounting principles
Preferred Qualifications
Experience with Sage 300 Construction & Real Estate (Timberline), Procore, or similar accounting systems
Familiarity with job cost accounting and cost coding
Knowledge of subcontractor billing requirements
Understanding of AIA billing and progress payments
Exposure to California construction lien and retention laws
Benefits
Competitive compensation based on experience
Medical, dental, and vision insurance
401(k) with company match
Paid vacation and sick time
Company-paid holidays
Career growth opportunities
Collaborative and supportive team environment
Equal Opportunity Employer / Disabled / Protected Veterans
The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf
The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_ English_formattedESQA508c.pdf
For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.
We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.
AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf
We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
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Pay: $24–$27 per hour
Position Overview
A growing construction company is seeking a detail-oriented Accounts Payable Specialist to join its Accounting team. This role is responsible for processing vendor invoices, subcontractor pay applications, compliance documentation, and payment activities while supporting multiple active construction projects. The ideal candidate has strong accounts payable experience, excellent organizational skills, and the ability to thrive in a fast-paced environment.
Key Responsibilities
Accounts Payable Processing
Review, code, and process vendor invoices and subcontractor pay applications
Match purchase orders, contracts, and invoices to ensure accuracy
Verify pricing, job numbers, and cost codes
Prepare and assist with weekly check runs
Maintain vendor files, W-9 records, and payment documentation
Respond to vendor inquiries in a professional and timely manner
Construction Accounting Support
Review and track lien waivers, insurance certificates, and compliance documents before payment release
Assist with annual 1099 preparation and reporting
Reconcile accounts payable aging reports
Support month-end closing activities
Maintain accurate records and documentation for audits
Team Collaboration
Work closely with Accounting, Project Management, and Operations teams
Assist in improving AP processes and workflow efficiency
Support internal and external audits as needed
Maintain confidentiality and professionalism when handling financial information
Qualifications
Minimum 2 years of experience in Accounts Payable or a related accounting role
Construction Industry Experience Strongly Preferred
Experience processing invoices, lien releases, and compliance documents
Strong attention to detail and accuracy
Excellent organizational and time-management skills
Ability to prioritize multiple tasks and meet deadlines
Strong communication and problem-solving abilities
Proficiency in Microsoft Excel and Outlook
Understanding of general accounting principles
Preferred Qualifications
Experience with Sage 300 Construction & Real Estate (Timberline), Procore, or similar accounting systems
Familiarity with job cost accounting and cost coding
Knowledge of subcontractor billing requirements
Understanding of AIA billing and progress payments
Exposure to California construction lien and retention laws
Benefits
Competitive compensation based on experience
Medical, dental, and vision insurance
401(k) with company match
Paid vacation and sick time
Company-paid holidays
Career growth opportunities
Collaborative and supportive team environment
Equal Opportunity Employer / Disabled / Protected Veterans
The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf
The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_ English_formattedESQA508c.pdf
For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.
We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.
AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf
We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
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Salary : $24 - $27