Construction Payroll Specialist

Job Title: Construction Payroll Specialist
Industry: Commercial Construction
Experience Level: Mid–Senior (5 years)
Position Summary
The Construction Payroll Specialist is responsible for the accurate and timely processing of multi-state payroll for commercial construction projects. This role requires deep knowledge of construction payroll practices, job costing, labor compliance, and wage regulations. The ideal candidate brings hands-on payroll expertise within a construction environment, strong attention to detail, and the ability to manage complex payroll requirements across multiple jurisdictions.

Key Responsibilities

• Process weekly and/or bi-weekly payroll for hourly and salaried employees across multiple states
• Ensure accurate calculation of wages, overtime, differentials, deductions, and benefits in compliance with federal, state, and local regulations
• Maintain payroll records including timecards, job cost allocations, union/non-union classifications, and labor codes
• Support payroll requirements related to commercial construction projects, including job-specific pay rules
• Review and reconcile payroll reports; investigate and resolve discrepancies in a timely manner
• Coordinate with HR, Accounting, and Project Management teams to ensure accurate employee and job data
• Prepare payroll-related reports for management, accounting, and audits as needed
• Stay current on multi-state payroll laws, tax requirements, and construction labor regulations
• Respond to employee payroll inquiries professionally and confidentially
• Assist with year-end payroll activities including W-2 processing and audits
• Ensure payroll processes follow internal controls and company policies

Required Qualifications

• Minimum of 5 years of hands-on payroll experience within a construction company
• Proven experience processing multi-state payroll
• Strong understanding of construction payroll practices, labor classifications, and job costing concepts
• Working knowledge of federal, state, and local payroll tax regulations
• High level of accuracy and attention to detail
• Ability to manage confidential information with discretion
• Strong organizational and time-management skills
• Proficient in Microsoft Excel and payroll reporting tools
• Ability to work independently in a deadline-driven environment

Preferred Qualifications

• Experience with commercial construction payroll
• Exposure to union payroll, certified payroll, or prevailing wage (a plus, not required)
• Experience working with large payroll volumes
• Familiarity with construction accounting or ERP systems

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_ English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

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