What are the responsibilities and job description for the Office Administrator position at Apollo Mechanical Contractors?
Location: Spokane, WA
Division: Spokane Facility Services
Office Administrator Wage: $23-$29/hour
The Office Administrator will be responsible for supporting the Division Manager with the following tasks including but not limited to:
- Provide support for Division Manager and other team members
- Coordinate with Doc control any contract documents or certified payroll information
- Review timecard submissions
- Assist when necessary any A/P or A/R issues for the Spokane Division
- Compile financial reports
- Process vendor invoices
- Process new hire paperwork
- Preventive maintenance agreement set up and maintenance
- Assist with dispatch when necessary
- Coordinate Office supplies/copier maintenance etc.
- Process customer invoices
- Take customer payments over the phone
- Other duties as assigned
Skills and Qualifications
- Communicate clearly with department managers, employees, and company customers
- Advanced customer service skills
- Effective leader with superb communications skills
- Ability to multi-task in fast-paced environment
- Organized and detail oriented.
- Knowledge of industry is recommended
- Computer skills- Proficient in Microsoft Office
Education and Experience
- High school diploma or general education degree (GED)
- Minimum of two years related experience and/or training in customer service, dispatching, or project management or equivalent combination of education and experience
Salary : $23 - $29
