What are the responsibilities and job description for the Administrative Assistant position at Apis Services Inc?
About Company:
Apis Services, Inc. (a wholly owned subsidiary of Inperium, Inc.) provides a progressive platform for delivering Shared Services to Inperium and its Constellation of affiliate companies. Allowing these entities to advance their mission and vision. By exploring geographical program expansion and focusing on quality outcome measures to create cost savings that result in reinvestment into the organizations stakeholders through capacity creation and employee compensation betterment.
Apis Services, Inc. and affiliate’s provide equal employment opportunities for all employees and applicants for employment in compliance with all federal and all applicable state and local laws and regulations, including nondiscrimination in hiring and employment. All employment decisions are made without regard to race, color, religion, gender, national origin, ancestry, age, sexual orientation, gender identity and expression, disability, genetic information, marital status, pregnancy/childbirth, veteran status or any other basis protected by law. This policy of non-discrimination and equal employment opportunities extends to every phase and aspect of hiring and employment.
About the Role:
The Administrative Assistant plays a crucial role in supporting the operations of our health care and social assistance team, particularly in the area of substance use disorders. This position is responsible for ensuring that administrative processes run smoothly, allowing our professionals to focus on providing high-quality care to clients. The successful candidate will manage scheduling, maintain records, and assist with communication between team members and clients. By organizing and streamlining administrative tasks, the Administrative Assistant will contribute to the overall efficiency and effectiveness of our services. Ultimately, this role is vital in fostering a supportive environment for both staff and clients in the health care sector.
Minimum Qualifications:
- High school diploma or equivalent.
- Proven experience in an administrative role, preferably in a healthcare setting.
- Strong organizational skills and attention to detail.
Preferred Qualifications:
- Associate's degree in healthcare administration or a related field.
- Familiarity with substance use disorders and related healthcare practices.
- Experience with electronic health record (EHR) systems.
Responsibilities:
- Manage and coordinate appointments and schedules for healthcare professionals.
- Maintain accurate and confidential client records and documentation.
- Assist in the preparation of reports and presentations related to substance use disorders.
- Facilitate communication between clients, healthcare providers, and external agencies.
- Perform general office duties such as filing, data entry, and managing correspondence.
Skills:
The required skills for this position include strong organizational abilities, which are essential for managing multiple tasks and ensuring that all administrative functions are completed efficiently. Attention to detail is critical when maintaining client records and preparing reports, as accuracy is paramount in the healthcare industry. Communication skills are also vital, as the Administrative Assistant will interact with clients and healthcare professionals regularly, requiring clear and compassionate exchanges. Familiarity with substance use disorders will enhance the candidate's ability to understand the context of the work and support the team effectively. Preferred skills, such as experience with EHR systems, will streamline the documentation process and improve overall workflow.
