Event Coordinator

Job#: 3031547

Job Description:

This Event Coordinator for the Silicon Valley AI Hub (SVAI) will serve as the operational backbone for all event execution, working closely with the Founding Program Manager to bring high-impact AI programming to life. This contracted position focuses on the day-of production and seamless execution of technical workshops, developer meetups, startup events, and executive engagements within our 28,000 square foot Menlo Park facility. You will be the on-site expert ensuring every event runs flawlessly while maintaining the professional standards that reflect Snowflake's commitment to the AI community.

IN THIS ROLE YOU WILL:

• Execute day-of event operations for all SVAI programming including developer meetups, technical workshops, startup demo days, and executive engagements (this will include evening events up to 3x per week, ending no later than 9pm, and occasional weekend events – no more than once per quarter)
• Coordinate with venue facilities to ensure optimal space configuration, A/V setup, catering arrangements, and technical requirements for each event
• Manage event logistics including attendee check-in, vendor coordination, equipment setup/breakdown, and real-time troubleshooting
• Serve as primary on-site contact for external event organizers, speakers, and community partners during events
• Collaborate closely with the Founding Program Manager to understand event objectives and execute according to specifications
• Interface with SVAI workplace team to coordinate space usage, security protocols, and facility operations
• Support the Customer Experience Center (CEC) in balancing executive events with community programming needs
• Maintain event materials and supplies including signage, technical equipment, registration materials, and branded items
• Provide post-event support including space reset, equipment inventory, and immediate feedback collection
• Assist with pre-event setup and vendor management as needed to ensure seamless transitions between different event types
  
  

OUR IDEAL CANDIDATE WILL HAVE:

• 3 years of hands-on event production experience, preferably with technical events, conferences, or corporate programming
• Strong operational skills with proven ability to manage multiple moving parts simultaneously and solve problems in real-time
• Excellent interpersonal skills to work effectively with diverse audiences including developers, executives, startups, and external vendors
• Professional demeanor representing Snowflake's brand standards while interacting with community members and partners
• Flexibility and adaptability to handle varying event types from intimate technical workshops to larger networking events
• Detail-oriented approach ensuring consistent execution quality across all programming
• Physical capability to handle setup/breakdown activities and be on-site for extended periods during events
• Local Bay Area presence with reliable transportation to the Menlo Park facility
  
  

Apex Systems is a world-class IT services company that serves thousands of clients across the globe. When you join Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRated's Best of Staffing® in Talent Satisfaction in the United States and Great Place to Work® in the United Kingdom and Mexico. Apex uses a virtual recruiter as part of the application process. Click here for more details.

Apex Benefits Overview: Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection. We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure. Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts. In terms of professional development, Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6 months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Apex has a dedicated customer service team for our Consultants that can address questions around benefits and other resources, as well as a certified Career Coach. You can access a full list of our benefits, programs, support teams and resources within our ‘Welcome Packet’ as well, which an Apex team member can provide.

Apex Systems is a world-class IT services company that serves thousands of clients across the globe. When you join Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRated's Best of Staffing® in Talent Satisfaction in the United States and Great Place to Work® in the United Kingdom and Mexico. Apex uses a virtual recruiter as part of the application process. Click here for more details.

Apex Benefits Overview: Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection. We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure. Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts. In terms of professional development, Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6 months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Apex has a dedicated customer service team for our Consultants that can address questions around benefits and other resources, as well as a certified Career Coach. You can access a full list of our benefits, programs, support teams and resources within our ‘Welcome Packet’ as well, which an Apex team member can provide.

Apex Systems is part of the Commercial Segment of ASGN Incorporated.

NYSE: ASGN

4400 Cox Road

Suite 200

Glen Allen, Virginia 23060

Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Benefits Department at [email protected] or 804-523-8228. (Do not submit resumes or solicit consultants to this email address). UnitedHealthcare creates and publishes the Transparency in Coverage Machine-Readable Files on behalf of Apex Systems.