What are the responsibilities and job description for the Event Coordinator position at Greenfish Cafeteria?
Job Title: Event Coordinator
Location: Greenfish Cafeteria at Stanford University
About Us
Greenfish Cafeteria, located in Stanford University’s Clark Center, is open to the public and offers a wide variety of cuisines crafted by specialty chefs. Along with daily dining, we provide full-service catering for campus events, conferences, and receptions, serving groups of 20 to 2,000 with exceptional care and hospitality. Our mission is to deliver high-quality, thoughtfully prepared meals that celebrate and reflect the diversity of the Stanford community.
Job Summary
We are seeking a reliable and organized Part-Time Event Coordinator to support the planning and execution of events on an as-needed basis. This role is ideal for someone who is flexible, detail-oriented, and experienced in managing event logistics from start to finish. Availability on both weekdays and weekends is required, depending on event schedules.
Key Responsibilities
- Coordinate event logistics, timelines, and vendor communications
- Assist with event setup, execution, and breakdown
- Serve as a point of contact during events to ensure smooth operations
- Work closely with internal teams, clients, and vendors to meet event goals
- Monitor event details and quickly resolve issues as they arise
- Maintain high standards of professionalism and customer service
- Support multiple events as needed based on schedule and business demand
Qualifications
- 3–5 years of relevant event coordination experience
- Strong organizational and multitasking skills
- Excellent communication and problem-solving abilities
- Ability to work independently and remain calm under pressure
- Flexible schedule with availability for weekdays, weekends, and specific event dates
- Experience coordinating corporate, social, or catering events is preferred
Work Schedule
- Part-time, event-based
- Hours will vary depending on scheduled events
- Must be available to work weekdays and weekends
What We’re Looking For
- A proactive and dependable team player
- Someone who thrives in fast-paced event environments
- A professional who can adapt quickly and deliver excellent event experiences