Accounts Payable Specialist

Position Summary

Perform any combination of routine posting and verifying receivable records to obtain primary financial data for use in maintaining accounting records.                                                            

Essential Job Duties

• Operate accounting software to record, store, and analyze information.
• Check figures, postings, and documents for correct entry, mathematical accuracy, and proper codes.
• Classify, record, and summarize numerical and financial data to compile and keep financial records.
• File documents according to company procedures.
• Reconcile or note and report discrepancies found in records.
• Handle inquiries from external customers.
• Reconcile vendors statements
• Maintain vendor set-up in ERP system
• Update vendor COI’s and W9.
• Maintain receipts not invoiced report and posting.
• Post receipts from PM’s on PO’s.
• Perform other accounting and administrative duties as needed or assigned.

Skill and Experience and Education Requirements

• High School Diploma, GED or equivalent education.
• 2 to 3 years of experience in assisting with accounting records. 
• Accounts Payable background in a Manufacturing/Construction environment.
• ERP system experience a plus.  Knowledge of Microsoft office Suite. 
• Accounting principles knowledge.

Competency Statement(s)

• Accuracy - Ability to perform work accurately and thoroughly.
• Coaching and Development - Ability to provide guidance and feedback to help others strengthen specific knowledge/skill areas.
• Communication, Written/Oral - Ability to communicate effectively with others using the spoken word and in writing.
• Customer Oriented - Ability to take care of the customers' needs while following company procedures. Customers include divisions within Apex Signs as well as external customers.
• Decision Making - Ability to make critical decisions while following company procedures.
• Relationship Building - Ability to effectively build relationships with customers and coworkers.
• Safety Awareness - Ability to identify and correct conditions that affect employee safety

​​​​​​​Work Environment / Physical Requirements:

• Office-based role with occasional travel within the building or to nearby locations.
• Collaborative team environment with opportunities for growth and learning.
• Occasional overtime may be required for system upgrades, maintenance, or emergency support.
• Ability to wall, stand, and sit for long periods of time.
• Ability to lift and carry up to 15 lbs (e.g., moving equipment, hardware installations).

Benefits Offered Full-Time Employees:

• No-cost employee benefits for you and low cost for your eligible dependents for competitive medical, dental, vision and prescription benefits.
• 401K - retirement savings plan with several investment options.
• Generous Paid Time Off program that includes company holidays vacation time.
• Group Rate Life and Disability Insurance.

Work location: In person in San Antonio