Office Assistant/Receptionist

Overview
We are seeking a dynamic and organized Office Assistant/Receptionist to join our team! This vital role ensures the smooth operation of daily office activities, provides exceptional customer service, and maintains an efficient front desk environment. The ideal candidate will be energetic, detail-oriented, and possess excellent communication skills. You will be the first point of contact for visitors and callers, managing administrative tasks with enthusiasm and professionalism. This paid position offers an exciting opportunity to develop your office management skills while supporting a collaborative team environment.

Responsibilities

• Greet visitors warmly, answer multi-line phone systems, and direct calls with professional phone etiquette
• Manage front desk operations, including checking in guests and handling incoming inquiries
• Perform data entry, filing, and maintain organized records using Microsoft Office and Google Workspace tools
• Assist with appointment scheduling, calendar management, and basic bookkeeping using QuickBooks or similar software
• Support office management tasks such as supply inventory, photocopying, proofreading documents, and maintaining cleanliness
• Provide customer support by addressing inquiries promptly and professionally via phone or email
• Coordinate administrative activities like mail distribution, document preparation, and filing systems to ensure operational efficiency

Qualifications

• Proven experience in office administration, clerical work, or reception duties.
• Strong computer literacy with proficiency in Microsoft Office (Word, Excel, Outlook), Google Workspace, and data entry skills
• Excellent organizational skills with the ability to multitask effectively in a fast-paced environment
• Bilingual abilities are highly desirable to serve diverse client needs
• Familiarity with multi-line phone systems, calendar management software, and basic bookkeeping (QuickBooks) preferred
• Exceptional customer service skills with a friendly demeanor and professional phone etiquette
• Ability to handle confidential information discreetly and maintain high accuracy in proofreading and data entry tasks
• Strong time management skills to prioritize tasks efficiently throughout the workday

Join us in creating a welcoming office environment where your organizational talents shine! This role is perfect for motivated individuals eager to grow their administrative expertise while providing outstanding support to our team.

Pay: $20.00 - $25.00 per hour

Benefits:

• Dental insurance
• Employee discount
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person

Salary : $20 - $25