Assistant Controller

Note: APA operates on a 37.5-hour work week with one hour lunch breaks each day. APA sets salaries based on several considerations, including years of relevant experience, level of education, and previous staff and/or governance experience at APA.

Reporting to the Deputy CFO, the Assistant Controller leads a three-person general ledger and tax team, overseeing cash flow, general ledger activity, and financial reporting for APA and its affiliated real estate entities (APA Ten G, APA 750, and the Conference Center). The role includes managing audits, tax filings, and financial statements across multiple entities, supervising staff accountants, and overseeing a contracted accounting service provider.

Education and Experience Required: 

• Education: Bachelor's in accounting or Bachelors in Finance with accounting concentration.
• CPA required
• Nonprofit Accounting Expertise:
  • 12 years of accounting experience including general ledger management and financial reporting.
  • Strong understanding of nonprofit financial operations and compliance, gained through direct nonprofit roles or public accounting experience with nonprofit clients.
  • In-depth knowledge of GAAP, internal controls, and financial reporting standards to manage audits, tax filings and regulatory interactions.
  • Experience managing audits, tax filings, and regulatory interactions, extensive knowledge of GAAP, internal controls, and financial reporting standards. Strong analytical skills and experience with lease accounting and depreciation schedules.
• Team Leadership and Collaboration: Proven experience supervising or mentoring a small accounting team and managing external accounting contractors ensuring a collaborative approach to working across departments and building organization-wide financial understanding. Ability to train and guide staff on accounting policies and procedures with excellent leadership, communication, and interpersonal skills.
• Support for Budgeting and Financial Planning: Experience compiling/reviewing data, preparing reports, and contributing to financial analysis in support of budgeting, forecasting, and planning processes led by senior leadership.
• Sound Judgment and Integrity: Trusted to handle sensitive financial information with discretion and professionalism.

Computer Skills Required

• Excellent Excel skills and ability to design and maintain accounting reports using Jet Reporting.
• Must be proficient in the use of accounting software and must have demonstrated knowledge of technology and systems integration to ensure efficiency and accuracy in recording revenue between entities. (MS Dynamics/Salesforce).

Responsibilities

• Responsible for monthly, quarterly and year-end general ledger closures for APA.
• Plans, assigns, reviews, and approvals work of staff accountants, i.e. account schedules, bank reconciliations, credit card and bank fee analyses, journal entries, fee allocations, the running of monthly APA reports and loading them on a portal for access by all users.
• Manages cash flow, cash transfers and the line of credit.
• Maintains bank account set up and signature authority. Interact with bank representatives, vendors, and service providers. 
• Maintains the chart of accounts in the accounting system.
• Ensures proper internal controls, manages compliance with debt covenants, reviews and approves dues and subscription rate tables and account strings.
• Responsible for the accounting and reporting for the LLCs. Oversee external contracted accountants.  Ensures that monthly reports and schedules prepared by external accountants, including those for depreciation, straight-line rent expense, commissions receivable/amortization are complete and accurate.  Calculates annual management fee charges to LLCs.  Manages audits, monitors policies and procedures, guides, trains and educates, maintains understanding of lease accounting, reviews lease agreements.
• Responsible for APA consolidated financial statements and tax return preparation. They will act as the main contact to audit and tax consultants; ensure timely audit wrap ups and tax filings for all entities; conduct tax research; calculate and make timely estimated tax deposits; use system knowledge and computer skills to automate processes where possible.
• Manage the 401k audit and 5500 filing.
• Interact with audit and tax consultants, IRS and DC regulators, Audit Subcommittee members, and staff throughout the association. They will maintain the Finance Policies & Procedures Manual; ensure internal controls and adherence to Generally Accepted Accounting Principles and will test, develop, and refine controls and procedures as necessary.
• Other Duties as Assigned    

About APA:

The American Psychological Association (APA) represents 122,000 psychologists, students, and affiliates, primarily in the U.S. and Canada but also in other countries around the world. APA is a scientific and professional organization with about 500 employees and is categorized as a 501(c)(3) along with its 501(c)(6) companion organization, APA Services, Inc.

Job Location: Remote: APA jobs may be considered for remote work eligibility as defined in APA’s Flexible Work Policy and are subject to approval. Remote work employees may not work from the following states or U.S. territories: Alaska, California, Colorado, Guam, Hawaii, Iowa, Louisiana, Montana, Nebraska, New York, North Dakota, Ohio, Puerto Rico, Rhode Island, U.S. Virgin Islands, Washington, Wyoming.

Application Instructions:

Qualified candidates must apply online through APA’s applicant system and attach a resume and cover letter specifying your salary expectations. Applications that are submitted without both documents are considered incomplete and will not be reviewed for consideration. Once your application is submitted, you will receive a confirmation email. Please make sure to check your Spam folder if you do not receive an email from us.

The American Psychological Association is an Equal Employment Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, national origin, disability, protected Veteran status, sexual orientation, gender identity, or any other protected categories covered under local law. #LIremote