What are the responsibilities and job description for the Front Office Administrator/Business Operations Manager position at AP Professionals?
Overview
AP Professionals is currently working with a real estate development and property management company. They are seeking an experienced front desk administrator to join their team! This role is responsible for relaying calls, greeting visitors and completing clerical tasks to support the staff which includes the leadership team. Previous experience and strong computer skills required.
Our client offers a great environment, are in a great location, and provide parking at no cost.
Responsibilities
- Answers multi-line telephone system, takes accurate messages and transfers telephone calls to the appropriate person in an efficient manner.
- Greets and screens incoming visitors in a professional manner and promptly notifies appropriate person of their arrival.
- Opens and distributes incoming mail on a daily basis, and prepares outgoing mail using postage meter.
- Receives maintenance calls, logs requests in database, and appropriately dispatches to maintenance technicians.
- Assists tenants with rent payments.
- Writes up daily deposits and distributes summaries to property managers
- Generate and print weekly work order report for Wednesday team meeting.
- Receives and signs for packages, and delivers to the appropriate person promptly.
- Prepares letters and packages for mailing or delivery services.
- Straightens and organizes conference rooms, kitchen, production/copy room, and other common spaces on a daily basis:
- Preps conference rooms before and after use
- Stocks coffee, as needed
- Stocks refrigerator on a daily basis, or as often as needed
- Maintains calendars and schedules meetings, as needed.
- Faxes, files and scans assorted paperwork and documents.
- Monitors facsimile machine, directs incoming documents, and sends documents via facsimile as requested.
- Assists whenever needed, generally with filing, making copies, binding documents, and running errands.
- Types correspondence and memorandums in proper format and proofreads and mails as assigned.
- Contacts appropriate company for necessary preventive maintenance and/or service on office equipment and maintains related files.
- Files necessary paperwork as needed and keeps files up to date.
Education
- High School diploma
Experience
- Two years' experience
- Proficiency with MSOffice
Knowledge, Skills, Abilities, and Other Characteristics
- Strong customer service skills
- Excellent communication skills
- Attention to detail
- Professional attire and demeanor
- Welcoming personality
#BUS1
Pay: $19.00 - $21.00 per hour
Work Location: In person
Salary : $19 - $21