What are the responsibilities and job description for the Architectural Project Manager - Multifamily Production position at AO?
This position is 100% onsite at our Orange, CA office.
Position Summary
The Project Manager – Multifamily Production plays a critical role in leading architectural projects from inception through completion. This position is responsible for ensuring projects are delivered on schedule, within scope and budget, invoiced accurately, and collected in a timely manner. As a key member of AO’s leadership team, the Project Manager partners closely with clients, architects, engineers, contractors, and internal teams to deliver successful outcomes and ensure a high level of client satisfaction.
At AO, the Project Manager has full accountability for managing all aspects of multiple projects. This includes strategic planning, project execution, team coordination, financial management, client communication, and administrative oversight. The Project Manager serves as the primary client liaison and is responsible for bringing schedules, budgets, scope, and deliverables to completion in alignment with client expectations and firm standards.
Key Responsibilities
Project Leadership
Our Culture Is Built On Collaboration, Trust, And The Belief That Great Work Happens When People Are Supported And Challenged In Equal Measure. You’ll Find a Team That Values
Benefits
We offer competitive compensation and a comprehensive benefits package designed to support our team. Highlights include:
Position Summary
The Project Manager – Multifamily Production plays a critical role in leading architectural projects from inception through completion. This position is responsible for ensuring projects are delivered on schedule, within scope and budget, invoiced accurately, and collected in a timely manner. As a key member of AO’s leadership team, the Project Manager partners closely with clients, architects, engineers, contractors, and internal teams to deliver successful outcomes and ensure a high level of client satisfaction.
At AO, the Project Manager has full accountability for managing all aspects of multiple projects. This includes strategic planning, project execution, team coordination, financial management, client communication, and administrative oversight. The Project Manager serves as the primary client liaison and is responsible for bringing schedules, budgets, scope, and deliverables to completion in alignment with client expectations and firm standards.
Key Responsibilities
Project Leadership
- Develop and oversee comprehensive project plans, including scope, schedule, budget, staffing, and resource allocation.
- Prepare strategic plans to ensure the successful execution of assigned projects.
- Serve as the primary point of contact for clients.
- Build and maintain strong client relationships while addressing issues and aligning project outcomes with client goals.
- Lead and coordinate multidisciplinary project teams including architects, designers, engineers, consultants, and contractors.
- Foster collaboration, clear communication, and accountability throughout the project lifecycle.
- Provide mentorship and professional guidance to junior staff.
- Develop fee estimates, define project scope, and assist with proposal and contract preparation in coordination with Project and Legal Administrative support.
- Monitor project budgets, manage costs, and track expenses.
- Support invoicing and actively assist with accounts receivable collections to ensure timely resolution and payment.
- Create, monitor, and maintain project schedules.
- Identify potential risks or delays and implement corrective strategies.
- Ensure all deliverables meet AO’s quality standards, design intent, and client expectations.
- Support construction administration activities, including site visits, responding to RFIs, and reviewing submittals.
- Identify project risks and develop mitigation strategies.
- Ensure permitting, approvals, and compliance with applicable building codes and regulations.
- Oversee preparation and coordination of drawings, specifications, contracts, and reports.
- Provide regular progress reports and presentations to clients, leadership, and stakeholders.
- Work collaboratively with Functional Areas, Project Administration, and AO‑sanctioned committees.
- Demonstrate understanding and adherence to firm standards, procedures, and leadership guidance.
- Bachelor’s or Master’s degree in Architecture, Engineering, Construction Management, or a related field.
- Minimum 5 years of experience as a Project Manager in an architectural services firm or related industry.
- Proficiency in Revit and other industry‑standard project delivery software.
- Strong knowledge of architectural design principles and construction processes.
- Demonstrated experience with building codes, regulations, and permitting processes.
- Excellent leadership, communication, and interpersonal skills.
- Strong problem‑solving, critical thinking, and decision‑making abilities.
Our Culture Is Built On Collaboration, Trust, And The Belief That Great Work Happens When People Are Supported And Challenged In Equal Measure. You’ll Find a Team That Values
- Strong relationships, with clients and each other
- A roll-up-your-sleeves mentality
- Continuous learning and professional growth
- Thoughtful design paired with technical rigor
Benefits
We offer competitive compensation and a comprehensive benefits package designed to support our team. Highlights include:
- Medical, dental, life, and supplemental insurance
- Most medical plans fully paid for employee-only coverage
- Company-paid basic life insurance and long-term disability
- Retirement plan, health savings, and flexible spending accounts
- Paid vacation, holidays, and sick time
- Free parking and convenient transit access
- Employee discount program (OC location)