Human Resources Coordinator

Position Summary

The HR Coordinator supports the day-to-day operations of the Human Resources department by managing administrative processes, maintaining employee records, supporting compliance activities, and serving as a first point of contact for employee inquiries. This role helps ensure HR processes are executed efficiently while supporting positive employee experience. The HR Coordinator partners closely with HR Generalists and HR leadership to coordinate HR operations and maintain compliance with company policies and employment regulations.

Key Responsibilities

HR Administration & Employee Records

• Maintain and update employee records in Paycom, including job changes, status updates,and data corrections.
• Conduct regular audits to ensure HR data accuracy (FLSA status, job titles, pay types,EEO classifications).
• Support HR reporting, including headcount tracking and compliance-related reports.

Onboarding & HR Process Coordination

• Coordinate onboarding administration and track completion of required documentation.
• Follow up with managers and new hires to ensure onboarding tasks are completed ontime.
• Assist with HR operational processes to ensure consistency and accuracy across HR functions.

Compliance & Documentation

• Support I-9 and E-Verify compliance, including documentation tracking and internal audits.
• Track labor postings, state notices, and other compliance documentation.
• Maintain administrative records related to FMLA and ADA documentation.

Employee Support & HR Communication

• Serve as an initial point of contact for HR inquiries and route requests to the appropriate HR team member.
• Escalate employee relations issues or sensitive matters to HR Generalists or HR Managers as appropriate.

Additional Duties

• Perform other duties as assigned to support the Human Resources department.

• Basic knowledge of human resources practices, employment documentation, and compliance requirements.
• Proficiency in Microsoft Excel for data entry, basic analysis, and report generation.
• Familiarity with HRIS systems, HR software, and employee databases (Paycom experience preferred).
• Strong organizational skills with high attention to detail and accuracy in data management.
• Excellent verbal and written communication skills with the ability to interact professionally across all levels of the organization.
• Strong time management skills with the ability to prioritize tasks and manage multiple responsibilities in a fast-paced environment.
• Ability to identify issues, use sound judgment, and escalate sensitive or complex matters when appropriate.
• Ability to maintain strict confidentiality when handling sensitive employee information.
• Ability to work independently with minimal supervision while collaborating effectively with HR team members and cross-functional partners.

Education & Experience

• High school diploma or equivalent required.
• Experience in an administrative role within Human Resources is preferred.

Physical Requirements

• Prolonged periods of sitting at a desk and working on a computer.
• Occasional lifting of files, boxes, or office supplies up to 20 lbs.