Administrative Assistant/Office Assistant (AES)

NEW HAMPSHIRE PUBLIC SCHOOLS SCHOOL ADMINISTRATIVE UNIT #1 CONTOOCOOK VALLEY SCHOOL DISTRICT POSITION TITLE:        Administrative Assistant/Office Coordinator SUPERVISOR:  School Principal DURATION:      10 Month (196 days per year) QUALIFICATIONS: High school diploma or equivalent Additional training or experience is desirable Maintain high level of confidentiality Good organizational and technical skills including effective use of various hardware and software applications Thorough knowledge of paper and digital record keeping and filing techniques Ability toWork independently Comprehend, interpret, and apply regulations, procedures, and related information Communicate and interact effectively with others Assemble information in a concise manner Read, understand, and interpret reports relating to job Resolve concerns and complaints SUMMARY: Are you a well-rounded, detail-oriented Administrative Assistant who enjoys working with elementary-aged students and families? Yes? Antrim Elementary might be for you. AES is a tight-knit school community serving about 130 students annually. We have strong traditions, established systems and a high number of former Antrim students or ConVal graduates choose to work here. The Administrative Assistant/Office Coordinator is responsible for the school's main office, performing a variety of office duties fully respecting the confidential nature of all these responsibilities. Performs diverse responsibilities within the area and limits of authority delegated by school principal. The individual in this position discharges duties in a way that is professional and represents the School District in a positive way and in accordance with District policies, rules, and regulations. This position is designed to relieve administrators of office and routine responsibilities by planning, organizing, coordinating office work, as needed, and participating in the school office administrative operations to support overall student, staff and school success.  DUTIES AND RESPONSIBILITIES: Makes decisions independently or recommends action as appropriate regarding emergencies Performs a wide variety of office duties utilizing computers, email, websites, filing, processing and distributing correspondence Serves as liaison with other schools, central office, community members and other locations. Dispenses pertinent information and direction to students, parents, staff, visitors, and community members Establishes, maintains, and ensures proper use and access to confidential files Composes correspondence requiring knowledge of relevant policies and procedures of the school, district, or assigned area Attends meetings as recorder and prepares minutes Screens correspondence and telephone calls for administrator and staff Maintains multiple appointment calendars Makes arrangements for school visitations and facility use Cares for injured/ill students in the absence of school nurse or administrator Maintains school records, accounts, and budget information as assigned Compiles, develops, and designs reports, handbooks, newsletters and special projects Maintains daily student/staff attendance/lunch count Maintains and retrieves student discipline data Generates and ensures the accuracy and punctuality of reports for state, auditors, and others Participates as a member of the Emergency Management Team Performs other position related tasks or services as may be assigned by the school Principal Note:  The above description is illustrative of tasks and responsibilities.  It is not meant to be all inclusive of every task or responsibility. Evaluation & Professional Growth The individual in this position is expected to participate in the professional growth and evaluation process in accordance with the District procedures. Please include a cover letter, resume, transcripts, certification information, and 3 recent letters of recommendation. EQUAL OPPORTUNITY EMPLOYER: The Contoocook Valley School District is an Equal Opportunity Employer.  The District is committed to providing a workplace that is free from discrimination and harassment based on age, color, creed, disability, gender identity, marital status, national origin, pregnancy, race, religion, sex or sexual orientation.  The District will provide reasonable accommodations for employees and applicants with disabilities who otherwise meet the education, training and experience requirements specified in the pertinent job description(s).