What are the responsibilities and job description for the Conference Specialist position at Anthony J. Jannetti, Inc.?
Job Summary
The Conference Specialist position will be responsible for assisting the conference managers in all pre- and post-planning of association meetings/conferences. The ideal candidate must possess a strong combination of diverse skills.
RESPONSIBILITIES:
- Provides assistance in creating program schedules.
- Provides hotel/hotel area information for meeting brochures.
- Works directly with hotels on weekly reports.
- Sources and contracts, on behalf of clients, with third-party suppliers for various needs, including temporary registration assistance, entertainment, signage, transportation, and dining, etc.
- Reviews drafts of conference brochures with program schedules, confirming registration hours, session numbering, deadline dates, cancellation policy, and overall setup.
- Acts as the conference planner for all board and committee meetings for assigned clients. This includes sourcing sites; negotiating contracts; creating meeting specifications, food and beverage and audiovisual orders, housing lists; and reconciling invoices.
QUALIFICATIONS:
- A Bachelor’s degree or the ability to demonstrate equivalent work, practical experience and knowledge.
- A minimum of 3-5 years of experience in meeting/hospitality management is preferred; association experience is a plus.
- Excellent interpersonal and collaboration skills with a commitment to excellence in professionalism for external customers, as well as our vendors.
- Ability to communicate with a wide range of people within the larger AJJ, Inc. corporate team within the corporate structure.
- Excellent organizational skills with strong project management attributes that involve intricate planning, attention to detail, and follow-up.
- Progressive thinker with good decision-making skills.
- Ability to work independently and as a part of a team.
- Proficient in the Microsoft Office suite of products and the ability to rapidly learn new technology and applications.
- Ability to travel approximately 2 times per year.
Job Type: Full-time
Pay: $48,000.00 - $50,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Flexible schedule
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Work Location: In person
Salary : $48,000 - $50,000