Administrative Assistant/Bookkeeper for Exceptional Children Program

EC: Administrative Assistant/Bookkeeper for Exceptional Children Program
Reports to:                               Director/Administrator of Exceptional Children Program
Term of Employment:              12 months
Salary:                                     Office Support State Salary Schedule
FLSA Exempt/Non-Exempt:     Non-exempt
 
Qualifications:
• Associate degree in business or related field preferred
• Graduation from high school required in addition to training and/or experience which provides the knowledge, skills and abilities to perform the job
 
Essential Job Functions:
• Performs bookkeeping tasks
• Prepares and maintains financial records to include purchase orders, procurement
cards, etc.
• Maintains regular filing systems and searches files for specific information
• Prepares correspondence and reports as instructed
• Places and receives telephone calls, records messages, keeps Director informed
• Processes all incoming and outgoing mail for department
• Assesses needs, orders and maintains supplies, materials, and equipment
• Maintains a schedule of appointments, makes arrangements for conferences and
schedules interview
• Utilizes current technology to complete tasks
• Makes necessary arrangements for meetings including date, location and time, contacts
those who need to attend, prepares all materials on matters to be discussed and keeps
meeting minutes
• Accepts responsibility of office reports and office operations
• Makes routine decisions in accordance with established policies and procedures
• Makes travel arrangements for Director for Exceptional Children Services and program staff
• Interacts professionally and appropriately with the public and district staff in person and
on the telephone
• Performs other duties and responsibilities as assigned by supervisor
 
 
Physical and Cognitive Requirements:
The major physical and cognitive requirements listed below are applicable to this job
classification within Anson County Schools.
Work in this classification is considered light physical work requiring the exertion of up to 20
pounds of force occasionally and a negligible amount of force frequently or constantly to move
objects.
Must be able to:
• walk, lift, reach, stoop, stand, grasp, kneel, crouch, and type/keyboard requiring repetitive motions
• use visual acuity in preparing and analyzing written or computer data
• prepare, read and comprehend a variety of job-related forms, reports, spreadsheets,
maps, plans, records, documentation and correspondence
• understand and conform to all rules of punctuation, grammar, diction and style
• speak to individuals or groups of people with poise, voice control and confidence
• respond adequately to inquiries or complaints
• write using standard convention in all languages required by the job
• apply principles of logical or scientific thinking to define problems, collect data, establish
facts and draw valid conclusions
• apply common sense understanding to carry out instructions furnished in written, oral or
diagrammatic form
• communicate effectively and efficiently
• use/interpret job related terminology, mathematical formulas and functions effectively
and efficiently
• deal with people beyond giving and receiving instructions
• perform under stress, deal with persons acting under stress and adapt when confronted
with emergency situations
• be sensitive to cultural differences among individuals and groups of persons
• operate a motor vehicle
• operate/use a variety of automated office machines and other office equipment
• operate/use a variety of printing/graphic arts machines
• operate/use a variety of audiovisual/electronic machines and devices
• operate/use a variety of communication machines/equipment/devices
• operate/use a variety of job specific machines/equipment