Administrative Assistant

Job Summary:

The Administrative Assistant provides high-level administrative support to ensure efficient operations of the office. The Administrative Assistant, as Anovo's first point of contact, must demonstrate exceptional professionalism, poise, and a friendly customer-service demeanor when greeting internal staff and external visitors. This role handles a wide range of administrative and clerical tasks, supports leadership and staff, and serves as a key point of contact for internal and external stakeholders. This role requires adaptability, flexibility, and proactiveness. The below is intended to describe the general content of and requirements for the performance of this job and is not to be construed as an exhaustive statement of essential functions, responsibilities, or requirements. 

Primary Duties and Responsibilities

1. Manage calendars, schedule meetings, and coordinate appointments.
2. Prepare, edit, and distribute correspondence, reports, and presentations.
3. Answer and direct phone calls, emails, and other communications.
4. Maintain organized electronic and physical filing systems.
5. Order office supplies and manage inventory.
6. Coordinate travel arrangements and process expense reports.
7. Assist with meeting preparation, including agendas, minutes, meal coordination.
8. Handle confidential information with professionalism and discretion.
9. Perform general office duties such as copying, scanning, and mailing.
10. Assist with special projects and other duties as assigned by varying team members.
11. Serve as office receptionist.
12. Regular and reliable attendance expected.
13. Other work-related duties as assigned by supervisor/manager. 

Minimum Knowledge, Abilities, and Skills Required

1. High school diploma or equivalent (Associate’s degree preferred).
2. 4 years of administrative or office support experience.
3. Experience supporting executives or senior leadership.
4. Familiarity with office management systems or CRM software.
5. Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
6. Strong written and verbal communication skills.
7. Excellent organizational and time-management skills.
8. Ability to multitask, problem-solve, and prioritize in a fast-paced environment.
9. High attention to detail and accuracy. 
10. Able to maintain professionalism, confidentiality and provide exceptional customer service.
11. Able to work independently and with a team.