Administrative Assistant

POSITION OBJECTIVE:
    To provide administrative services and project work for key members of management and to assist with administrative projects and duties enabling them to achieve departmental objectives.
KEY RESULT AREAS:    PERFORMANCE STANDARDS
Administrative Support/
Office Duties    •    Compose and type routine correspondence. 
•    File correspondence and other records.
•    Schedule appointments for staff members.
•    Arrange travel for management team.
•    Prepare packages for shipment.
•    Order service calls on all office and vending equipment.
•    Order office supplies for all departments.
•    Maintain daily calendar of events for all personnel.
Administrative Support/ Plant Departments    •    Check all courier bills for accuracy and charge to correct location.
•    Receive, input and print all Purchase Requisitions each day.
•    Distribute Purchase Orders and maintain numerical/alphabetical files.
•    Arrange Hearing Conservation, and Flu Shots for all personnel annually.
•    Setup new vendors.
•    Maintain plant office supplies stock.
•    Serve as plant runner.
Human Resources    •    Process Employee Status Change Forms.
•    Process new hire paperwork using the new hire orientation checklist.
•    Process employee termination paperwork.
•    Schedule and track employee vacations.
•    Enroll employees and handle questions regarding insurance benefits, medical, dental and vision plans.
•    Verify payroll daily. 
•    Maintain applications and resumes.
•    Maintain and secure exempt and non-exempt personnel files.
•    Process and investigate workman's compensation paperwork and claims filed.
•    Maintain and process I-9 log.
•    Process and handle garnishments.
•    Process performance appraisals annually.
•    Create and update position charters.
•    Comply with HR policies and procedures.
•    Comply with relevant employment laws.
KEY RESULT AREAS:    PERFORMANCE STANDARDS
Reporting    •    Compile and type statistical reports.
•    Prepare the following reports for headquarters: Monthly Activity Report, Burns Philp Quarterly Board Report, and Affirmative Action/EEO plan.
•    Maintain OSHA 200 Log and posting.
•    Prepare weekly financial report.
•    Prepare and post Daily Meeting Action Minutes.
•    Prepare employee attendance action reports.
Other    •    Act as the State of Tennessee Notary Public.
•    Backup Distribution Manager i.e., Ship Confirm Bill of Lading. 
•    Backup for Payroll and Account Payable.
•    Serve as a Safety Committee Member.
•    Serve as the Plant Event Coordinator for all employee and guest functions held in the plant or off premises.
•    Other duties as assigned.
 

ESSENTIAL SKILLS AND KNOWLEDGE
    •    High school diploma or general education degree (GED).  
•    One to three months related experience and/or training, or equivalent combination of education and experience.
•    Ability to operate specific computer software and related hardware.
•    Knowledge of office machines, including calculator, facsimiles, etc.
•    Ability to maintain composure and pleasant manner under pressure.
•    Good communication skills with managers, staff and peers in business units and office.
•    Good organizational skills necessary.
DESIRABLE SKILLS AND KNOWLEDGE
    •    Associates degree in a business related field.
•    Experience supporting Human Resource department.
•    Experience in food processing.
OTHER FACTORS    •    Occasional overtime may be required.
WORKING CONDITIONS
    While performing the duties of this job, the employee is regularly required to stand; walk; use hands to fingers, handle or feel objects, tools, or controls; and reach with hands and arms. The employee is occasionally required to climb or balance.
 
The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.