Administrative Assistant

Position Summary:

We are seeking a highly skilled, versatile Executive Administrative Assistant who can manage a broad range of responsibilities, from technical support in PowerPoint, WordPress, and CRM databases to administrative tasks and office coordination.

The ideal candidate is highly competent, detail-oriented, self-motivated, and able to work in a

fast-paced environment with high expectations.

Key Responsibilities:

Presentation & Design: Create and maintain PowerPoint presentations with consistent

branding, formatting, and clarity. Incorporate charts, graphs, and visual elements from

provided data.

Website & CMS Management: Update and manage content on WordPress, ensuring

quarterly numbers and company updates are accurate and visually appealing.

CRM & Database Management: Maintain and utilize CRM databases (Salesforce,

HubSpot, Zoho, or similar) for data entry, reporting, and analysis. Pull relevant data,

create reports, and generate insights for team use.

Office Coordination:

Plan and manage office events, including holiday parties and team gatherings

Order office supplies and coordinate with building management

Manage weekly grocery and snack runs for staff

Ensure general office upkeep and smooth daily operations

Executive Support:

Assist senior partners with scheduling, travel arrangements (personal and

business), and other administrative tasks

Provide support with expense reports, calendar management, and ad hoc

requests

Miscellaneous Tasks: Perform essential “hands-on” tasks as needed, including errands

or other requests, with a professional, flexible attitude

Qualifications:

Proven experience in PowerPoint, WordPress, and CRM/database management

Strong Excel skills for data manipulation and basic analysis

Exceptional attention to detail and accuracy in all tasks

Ability to handle sensitive and personal information professionally

Strong organizational and time management skills, with the ability to multitask efficiently

Excellent interpersonal skills and a professional, adaptable demeanor

Ability to work well under pressure and support demanding, analytical executives