Secretary

Employee will be assigned to the Cardiology Department, Veterans Affairs (VA) Medical Center, Ann Arbor, MI, providing administrative, technical, and clerical support to various sections within the department.

Qualifications:

To qualify for this position, applicants must meet all requirements by the closing date of this announcement. You may qualify at the GS-6 level if you fulfill the following qualifications:

SPECIALIZED EXPERIENCE: One (1) year of specialized experience that equipped you with the particular knowledge, skills, and abilities to perform successfully the duties of the position, and that is typically in or related to the work of this position. To be creditable, this experience must have been equivalent to at least the GS-5 grade level in the Federal service. Specialized experience includes: receiving telephone calls and visitors to the office; scheduling and managing a calendar of appointments; preparing correspondence, reports, memoranda, and other forms of written communication; serving as a timekeeper; utilizing various computer applications such as Outlook, Word, Excel, etc.; and maintaining files. A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

Physical Requirements: The work is mostly sedentary; however, some walking, standing, bending, and carrying of light items is required.
The work environment involves the normal risks and discomforts typical of administrative work in a medical care delivery setting. The employee and supervisor observe general safety guidelines.

Your experience must be fully documented on your resume and must include job title, duties, month and year start/end dates AND hours worked per week. A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. Overstating your qualifications and/or experience in your application materials or application questionnaire may result in your removal from consideration. Cheating on the online assessment may also result in your removal from consideration.


For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Responsibilities:

***THIS IS NOT A VIRTUAL POSITION, YOU MUST LIVE WITHIN OR BE WILLING TO RELOCATE WITHIN A COMMUTABLE DISTANCE OF THE DUTY LOCATION***


Duties include, but may not be limited to the following:

• Answers telephone calls and provides technical and secretarial assistance to the Cardiology Management staff as well as medical providers and others as requested.
• Orders office supplies, distributes all incoming and outgoing mail, and provides administrative coverage to any or all medicine sections.
• Creates and maintains all Cardiology Fellow and Faculty Physician outpatient clinic schedules.
• Updates and makes appropriate changes for the Fellow and Faculty academic calendar during each academic year.
• Ensures proper management of records created and maintained by the service line.
• Completes all aspects of timekeeping for the department according to facility policies and procedures.
• Performs training support duties such as coordination, scheduling, and acquisition of training and assists in maintaining training records and files.
• Assists with preparing travel arrangements for staff.
• Provides guidance and assistance to clinical staff and requests modifications or new account access, documentation keys and menus, information technology (IT) hardware requests, etc.
• Manages and prepares a range of correspondence, including memorandums, meeting minutes, reports, and other correspondence, as needed.
• Utilizes a range of office automation software.
• Performs other duties as assigned.

Work Schedule: Monday - Friday, 7:00am - 3:30pm.
Recruitment & Relocation Incentives: Not authorized

Salary : $50,087