What are the responsibilities and job description for the Office Administrator - Canada Exploration position at AngloGold Ashanti North America?
Website: www.anglogoldashanti.com
The Office Administrator will manage the day-to-day operations of our Vancouver, Canada office. This role is central to ensuring a professional, efficient, and welcoming work environment while providing administrative, travel, and event support to employees and visiting staff. The ideal candidate thrives in a fast-paced setting, can juggle multiple priorities, and maintains a high level of accuracy and confidentiality.
Key Responsibilities
Office Operations & Administration
EQUAL OPPORTUNITY STATEMENT
AngloGold Ashanti North America Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type with regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
The Office Administrator will manage the day-to-day operations of our Vancouver, Canada office. This role is central to ensuring a professional, efficient, and welcoming work environment while providing administrative, travel, and event support to employees and visiting staff. The ideal candidate thrives in a fast-paced setting, can juggle multiple priorities, and maintains a high level of accuracy and confidentiality.
Key Responsibilities
Office Operations & Administration
- Manage daily office operations, ensuring a well-organized and fully functional workspace
- Act as the primary point of contact: greet visitors, answer phones, and handle incoming mail and shipments
- Maintain office supplies, coordinate printing needs, and oversee general administrative services
- Support procurement processes, including purchase requisitions
- Assist HR with new employee onboarding and office orientation
- Coordinate on-site and off-site meetings, including room setup, logistics, and catering
- Plan and support special events and team gatherings
- Prepare correspondence, reports, and presentations, including handling confidential materials
- Coordinate travel arrangements in line with company policy
- Manage accommodations, transportation, and logistics for visiting staff
- Maintain vendor relationships related to travel and office services
- Ensure office facilities are maintained, safe, and fully operational
- Coordinate maintenance requests and vendor services
- Communicate any disruptions or planned maintenance to the leadership team
- Support emergency procedures, including evacuation coordination
- Education: High school diploma or GED
- Experience: Minimum 1 year of office administration or support experience
- Working knowledge of travel and expense coordination
- Strong organizational, multitasking, and time-management skills
- Excellent verbal and written communication skills
- Ability to work independently and adapt to changing priorities
- High attention to detail and commitment to confidentiality
- Valid Canadian driver’s license
EQUAL OPPORTUNITY STATEMENT
AngloGold Ashanti North America Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type with regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.