Accounts Payable Clerk

Are you looking for a fulfilling role at a company that values its employees and likes to have fun at work? Look no further! We are a LOCALLY & FAMILY-OWNED business that prides itself on providing outstanding service. Say goodbye to corporate red tape and join our close-knit team as an Accounts Payable & Data Entry Clerk.

Position: Accounts Payable & Data Entry Clerk.

About Us: At Andy’s Heating & Cooling, we've been serving our community for 53 years as a family-owned business. We believe in creating a warm and welcoming atmosphere for our customers and employees alike. With a commitment to excellent service and high-quality products, we have earned a stellar reputation in the industry. We like to have fun while getting things done!

Position Summary:

In a very fast-paced environment, maintain accurate, complete and timely financial records for our company; assist with several important aspects of the company's financial obligations primarily via data entry for accounts payable, payroll, and tax reporting; maintain efficient internal controls, adhere to accounting policies and other company policies and procedures; assist the Controller with special projects; back up on phones as needed.

Essential Functions & Responsibilities:

• Enter and file all vendor and overhead bills accurately and promptly.
• Compare invoice costs to our negotiated costs to ensure proper pricing from vendors.
• Request, track, and process vendor credits for overcharges, as needed.
• Track and process vendor credits for returns, warranties, and rebates.
• Compare return lists to vendor RMAs to ensure the company is credited for all returned items.
• Reconcile open balances to vendor statements and queue checks for payment.
• Ensure a W-9 is on file for all payees. Request them as needed.
• Enter credit card charges. Hunt down missing receipts, as needed.
• Prepare various expense reports (intermediate Excel skills required).
• Calculate, enter and file employee timecards. (Must be able to convert minutes to decimals using a chart.)
• Track employee vacation/PTO.
• Create General Journal Entries to adjust inventory.
• Assist with other month-end General Journal Entries.
• Return customer or vendor calls in a timely manner.
• Assist the Controller with other projects, as needed.

Required Skills:

• Accounts Payable Experience: 2 years.
• QuickBooks Desktop: 2 years.
• Customer Service Excellence: You have a passion for helping others and can deliver exceptional service that leaves a lasting positive impression.
• Effective Written & Verbal Communication: You can convey information clearly and confidently in person, over the phone, through text, and via email.
• Organizational Abilities: You have a knack for keeping things orderly and ensuring tasks are completed efficiently.
• World-Class Follow Up & Proactivity: You don’t let anything fall through the cracks when it comes to serving your team. You take detailed notes, find the necessary information, and circle back.
• Extreme Attention to Detail: On a scale of 1-10, you're an 11. You believe that even the smallest detail matters and pursue a definite answer before guessing when you're unsure; have a good memory for remembering part/model numbers; triple checking is your habit.
• Positive Attitude: You're aware of the impact your energy, words, and attitude have on those around you and daily determine to contribute to positivity and optimism.
• Has an “ownership” mentality: When a task is assigned to you, you take it and run with it; obstacles and challenges don't stop you - you proactively find the answer or a solution and see it through until it's accomplished.
• Problem Solving & Good Judgment: You are good at thinking through situations, hunting down an answer, and using good judgment to make a decision when others are not available to.
• Proficient in Microsoft Office (Word, Excel, Outlook) & Google Suite
• Intermediate experience working with spreadsheets (Excel & Google Sheets) (e.g. you understand how to use pivot tables, sort & filter, basic formulas, simple conditional formatting, etc.)
• Ability to type 40 WPM
• Ability to work independently as well as with a team comprised of males and females (team players only!)
• Strong interpersonal skills
• Willingness and love for learning
• Timely in all work and attendance
• Ability to pass a background check

Working Hours:

• The expected hours for this position are 20-30 per week. We require that bills and timecards be entered on a daily basis so you must come in Monday-Friday, but the schedule for those days has some flexibility; you can work anytime between the hours of 8:00 AM and 5:00 PM. (Once hired, we would like to establish a set schedule.)

Education Level:

• High school diploma or GED

Benefits: Working with us comes with a range of benefits, including:

• $22 to $25 an hour (pay is DOE)
• 401k with up to 6% employer match
• 6-paid holidays
• A fun, supportive team
• Opportunity for personal and professional growth

Join Our Team: Apply now to become a valued Accounts Payable & Data Entry Clerk at Andy’s Heating & Cooling. Together, let's continue to serve our community with pride and dedication.

Please submit your resume and a brief cover letter outlining your relevant experience and why you'd be a great fit for our team. We are eager to hire for this position quickly and plan on conducting interviews immediately.

*Andy’s Heating & Cooling is an equal opportunity employer. We welcome applicants from all backgrounds and do not discriminate based on race, color, religion, gender, sexual orientation, national origin, age, or disability.

Job Type: Part-time

Pay: $21.00 - $25.00 per hour

Expected hours: 20 – 30 per week

Benefits:

• 401(k)
• 401(k) matching

Application Question(s):

• Are you able to set a regular work schedule Monday-Friday?
• How many years of QuickBooks Desktop experience do you have?

Experience:

• Accounts payable: 3 years (Required)

Work Location: In person

Salary : $21 - $25