Accounts Payable Specialist

Job Details

Description

Our Mission

All of us, for each of you, every time.

Our Vision

Together, serving as the trusted regional healthcare partner.

Our Values

Listen~Love~Respect~Excel~Innovate

At Samaritan Healthcare we are dedicated to providing healthcare services to the community that we serve. We are committed to providing the very best work environment for our professionals and the very best care to our patients. This position is responsible for overseeing the daily operations of our accounts payable department. This includes managing processes, ensuring accuracy and timeliness of payments, proper authorization, vendor management, and AP systems. This ensures that the department meets all financial deadlines and provides excellent customer service to internal and external stakeholders.

This is a full-time position working Monday-Friday on day shift.

Essential Functions

• Oversee the daily operations of the accounts payable department, including managing workflows, ensuring accuracy, timeliness of processing invoices and payments, and proper approval.
• Oversee AP system operations including: working processing queues, identifying and solving issues at each step of processing, and moving a greater share of invoices into the automation process.
• Ensure that financial deadlines are met and that great customer service is provided to all internal and external stakeholders
• Coordinates with Controller on payment methodology to vendors to include: managing single use credit card program, actively moving vendors into preferred payment methods, and processing payment across all methods.
• Interact with stakeholders including managers, materials management and fellow accounting professionals to solve invoicing and PO discrepancies in a timely fashion.
• Monitor accounts and ensure that any discrepancies are identified and resolved.
• Assist with the development and implementation of accounting policies and procedures.
• Participate in the preparation of the annual audit
• Oversees vendor approval and management of vendors for compliance with organization and regulatory policies.
• Review all professional and non-professional reimbursements, ensuring necessary documents have been attached, accuracy in coding is provided and correct amount is being issued.
• Maintains professional growth and development through seminars, workshops and professional affiliations to keep abreast of latest trends in field of expertise.
• Ensures self-compliance with organization’s policies and procedures, as well as labor agreements.
• Ensures that additional accountabilities, as may be required by management be handled in manner necessary to meet organizational standards.
• Conducts self in a professional manner and ensures personal appearance meets the standards necessary to perform the job function while representing the organization.
• Ensures no injuries to self or others by following safe work practices and policies. This includes, but is not limited to: security and safety, understanding of MSDS, equipment, infection control, fire, safe lifting and body mechanics.
  
  

WORK ENVIRONMENT

The individual in this position reports to the Controller. This position works closely with department leaders and professionals in order to meet organizational and regulatory requirements. This position functions as part of the Accounting Team.

Education & Experience

• Education:
• High school diploma or GED, with one to two years’ college level courses in Business Administration or related work experience.
• Experience:
• Minimum of two (2) years’ accounting/accounts payable experience with knowledgeable background in fully computerized financial systems.
• Skills/Competencies:
• Must be proficient in Microsoft Office Excel and Word.
• Excellent verbal and written communication skills.
• Critical thinking skills: Seeks resources for direction, when necessary. Performs independent problem solving. Decision-making is logical and deliberate.
• Performs actions that demonstrate accountability. Exercises safe judgment in decision-making. Practices within legal and ethical guidelines.
  
  

Physical Requirements

• Occasional standing, walking, lifting, reaching, kneeling, bending, stooping, pushing and pulling.
• Mostly sedentary work with light physical effort. Ability to lift 25 lbs.
• Good reading eyesight.
• Ability to communicate using verbal and/or written skills for accurate exchange of information with physicians, nurses, health care professionals, patients and/or family, and the public.
  
  

As a Samaritan Healthcare professional, you will be asked to carry out the Mission, Vision, Values, and Strategy of Samaritan Healthcare, personifying service and operational excellence including the creation and maintenance of the best patient, professional, physician, and student experience.