Administrative Assistant

Company Description

Andrea L. Jakob, PA is a boutique Estate Planning and Probate Law Firm in Davie, FL.

Job Description:

Are you ready to find your dream job? We are expanding our team, and you might be the perfect fit! We pride ourselves on exceptional customer service and treating clients with warmth and friendliness. We are seeking an enthusiastic and caring Administrative Assistant who understands that customer service is key.

Whether you have experience or are eager to learn, we welcome you to apply.

Why Join Us?

• Teamwork: Our collaborative environment ensures our clients are thrilled with our services.
• Growth Opportunity: We offer potential for growth for the right candidate.
• Welcoming Environment: Our inviting, comfortable office and close-knit, friendly staff will warmly welcome you.
• Drama-Free: We pride ourselves on maintaining a drama-free workplace and value team players.

Position Summary:

We are looking for a polished and dependable Administrative Assistant. In this client-facing role, you’ll be responsible for maintaining a warm, professional atmosphere while supporting the legal team with document preparation, communication coordination, and office organization.

Key Responsibilities:

• Manage and route all incoming communication: phone calls, emails, website forms, in-person requests, and physical mail
• Greet clients, answer phones, respond to emails, and assist walk-ins with professionalism and warmth
• Collaborate closely with the Client Coordinator to ensure clients feel supported and informed from the moment they contact the firm
• Prepare and finalize documents for signing meetings, including printing, reviewing for accuracy, and organizing presentation packets
• Scan, process, and mail fully executed documents and maintain digital and physical client records
• Maintain office tidiness and presentation, including supply stocking and light office upkeep
• Provide general administrative support to attorneys and staff as needed

Qualifications:

• Bachelor’s degree or 3 years of experience in an administrative, receptionist, or client-facing role
• Strong attention to detail and pride in professional presentation of documents and office space
• Tech-savvy and comfortable with email platforms, phone systems, document management, and office hardware (scanners, printers, postage machines)
• Confident, proactive, and able to take direction while working as part of a collaborative team
• Friendly, dependable, and calm under pressure with excellent verbal and written communication skills

Benefits

• Paid time off (PTO) and paid holidays

As a small firm, we value each team member’s contributions and aim to create a workplace where professionalism and quality of life go hand in hand.

Job Type: Full-time, in-office

Pay: starting at $17.50 per hour depending upon experience

Schedule:

• Monday to Friday, 8:30 AM – 5:30 PM (No weekends)

Location:

• Davie, FL 33330 (Must reliably commute)

Instructions to Apply:

• If you are THE ONE, please send your resume and a cover letter through Linked In that clearly conveys WHY we should hire you and what you bring to the table. Tell us what you are looking for in a job and why you think you would be a good fit.
• Make sure to put “I’m THE ONE” in the subject line of your cover letter.
• Provide references.

Job Type: Full-time

Benefits:

• Employee discount
• Paid time off
• Professional development assistance
• Retirement plan

Application Question(s):

• Describe the experience you have that you can bring to the role?
• Describe a situation where being organized or paying attention to details was important. What did you do?

Education:

• Associate (Required)

Experience:

• Customer service: at least 1 year

Language:

• Spanish (Required)
• Work Location: In person