Executive Assistant - Innovative Engines and Energy Company

Executive Administrative Partner

Andiamo is hiring on behalf of a client seeking a highly organized, polished, and proactive Executive Administrative Partner to support senior leadership within a complex, global business environment. This is a high-visibility role for an experienced professional who thrives at the center of strategic operations, executive communications, travel coordination, and organizational planning.

The ideal candidate is far more than an administrator—they are a trusted business partner who anticipates needs, manages competing priorities with confidence, and enables senior leaders to operate at their highest level of effectiveness.

This hybrid position is based primarily in Indianapolis, Indiana, with occasional travel to a secondary office location in Columbus. Candidates should be comfortable working onsite approximately three days per week, with flexibility to adjust based on executive schedules and business needs.

Position Overview

In this role, you will serve as a strategic extension of executive leadership, acting as a central point of coordination across internal teams, external stakeholders, and business functions. You will help drive operational efficiency by managing complex calendars, coordinating travel, preparing executive communications, facilitating meetings, and ensuring seamless execution of leadership priorities.

Success in this role requires exceptional organizational skills, executive presence, discretion, business acumen, and the ability to navigate a fast-paced environment where priorities can shift quickly.

Key Responsibilities

Executive Support & Leadership Coordination

• Serve as a trusted partner to senior leadership, helping manage priorities, schedules, communications, and day-to-day operational activities.
• Maintain complex executive calendars, balancing competing priorities while ensuring efficient use of leadership time.
• Coordinate domestic and international travel arrangements, including detailed itineraries, accommodations, transportation, and supporting logistics.
• Manage executive expenses, documentation, approvals, and related administrative processes.
• Represent leadership professionally when interacting with internal teams, business partners, customers, and external stakeholders.
  
  

Communications & Executive Readiness

• Prepare executive presentations, reports, briefing materials, business updates, speeches, and leadership communications.
• Draft and edit professional correspondence on behalf of senior leaders.
• Ensure leadership is fully prepared for meetings through thoughtful preparation of agendas, supporting materials, and action plans.
• Facilitate communication across multiple business functions to maintain alignment and visibility on key initiatives.
• Capture meeting outcomes, track action items, and ensure timely follow-through.
  
  

Business Operations & Strategic Support

• Coordinate leadership meetings, business reviews, offsites, and strategic planning sessions.
• Support budget-related processes, approvals, expense monitoring, and administrative controls.
• Gather, analyze, and organize information from multiple sources to support informed decision-making.
• Develop reports, dashboards, and presentations that translate data into actionable insights.
• Assist with special projects and business initiatives that support organizational goals.
  
  

Relationship Management & Collaboration

• Partner closely with executive assistants, business leaders, and cross-functional teams across the organization.
• Build strong working relationships that foster collaboration, trust, and operational excellence.
• Navigate competing priorities while maintaining professionalism and composure under pressure.
• Provide thoughtful recommendations and constructive feedback when appropriate to support business alignment.
  
  

Confidentiality & Professional Judgment

• Handle highly sensitive business information with exceptional discretion and integrity.
• Exercise sound judgment when managing confidential communications, executive files, and strategic initiatives.
• Serve as a trusted steward of executive priorities and organizational information.
  
  

What We're Looking For

• Exceptional organizational and project coordination skills.
• Strong executive presence with the ability to interact confidently across all levels of an organization.
• Excellent written and verbal communication skills.
• Demonstrated ability to manage multiple priorities in a fast-paced environment.
• Strong attention to detail and commitment to accuracy.
• Proactive problem-solving mindset with the ability to anticipate needs before they arise.
• Ability to maintain confidentiality while exercising mature business judgment.
• Collaborative approach with a strong customer-service orientation.
  
  

Technical Skills

• Advanced proficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams.
• Experience creating executive-level presentations and supporting data-driven business discussions.
• Comfort working with reporting tools, business data, dashboards, and analytics.
• Experience leveraging modern workplace technologies and productivity platforms.
• Exposure to AI-powered productivity tools, digital assistants, or workplace automation technologies is highly desirable.
  
  

Required Qualifications

• High School Diploma or equivalent required.
• Minimum of 5 years of experience supporting senior executives or business leaders.
• Demonstrated history of professional stability and progressive responsibility.
• Experience coordinating complex travel schedules, executive meetings, and business communications.
• Strong proficiency with Microsoft Office applications.
  
  

Preferred Qualifications

• Bachelor's Degree preferred.
• Experience supporting leaders within large, matrixed, or global organizations.
• Experience coordinating international travel and executive events.
• Familiarity with AI-enabled workplace tools, Microsoft Copilot, ChatGPT, or similar productivity technologies.
• Experience creating executive presentations and performing light business analysis using Excel and reporting tools.
  
  

Work Environment & Schedule

• Hybrid work model with approximately 60% onsite and 40% remote flexibility.
• Standard business hours: Monday through Friday, 8:00 AM – 5:00 PM.
• Primary work location in Indianapolis, Indiana.
• Periodic travel to a secondary office location in Columbus as business needs require.
• Additional onsite presence may be required based on executive schedules and organizational priorities.
  
  

Compensation

Hourly Pay Range: $31.54 - $47.31 per hour

Compensation will be determined based on relevant experience, qualifications, skills, and overall alignment with the requirements of the role.

Why This Opportunity?

This position offers a unique opportunity to work alongside senior leadership, gain exposure to strategic business operations, and play a meaningful role in helping drive organizational success. If you are a highly capable executive support professional who enjoys managing complexity, building relationships, and serving as a trusted partner to leadership, this role provides both challenge and impact in a collaborative and professional environment.

About Andiamo

Talent Partners for the AI Revolution. As a globally recognized staffing and consulting firm, we specialize in placing the top 2% of technology and go-to-market professionals with the world’s largest and most well-known companies.

For over 20 years, we've maintained the status of tier-one vendor for firms such as Palantir, Amazon, Fluidstack, Bloomberg, Relativity Space, Firefly, MasterCard, Visa, Two Sigma, Citadel, as well as other major financial services firms, elite hedge funds, Google-backed tech start-ups, and major software firms.

Our talent solutions include Permanent Placement, Contract Staffing, Executive Search, and Dedicated Recruiting Services (RPO). Find out more at www.andiamogo.com