What are the responsibilities and job description for the Billing Coordinator position at Anderson, Rasor & Partners, LLP?
Anderson, Rasor & Partners, LLP is a renowned defense trial firm based in Chicago, recognized for its longstanding tradition of success and excellence. The firm is dedicated to providing exceptional legal defense while offering proactive counseling to help clients minimize liability exposure. Anderson, Rasor & Partners, LLP works closely with clients to develop and execute effective strategies tailored to their objectives.The firm’s practice areas include medical malpractice defense, health care litigation, nursing home defense, and general and commercial litigation, among others.ROLE DESCRIPTIONThis is a full-time, on-site Billing Coordinator position located in Chicago, IL. The Billing Coordinator is responsible for managing and executing the firm’s billing processes, including the preparation, review, and issuance of invoices while ensuring accuracy and timeliness.This role involves maintaining billing systems, resolving billing discrepancies, collaborating with internal teams, and working directly with clients to provide clear and efficient communication regarding billing matters. The position also requires monitoring accounts and maintaining accurate records to ensure financial compliance.KEY RESPONSIBILITIESThe Billing Coordinator’s day-to-day responsibilities include:Collaborating directly with attorneys and clients to resolve billing inquiries and strengthen client relationshipsMaintaining comprehensive knowledge of client billing requirements, including individual client specifications and client software billing guidelinesManaging the timekeeper rate roster, including onboarding new timekeepers and adjusting rates per client or attorney directivesPartnering with attorneys and administrative staff to implement and improve billing processesPreparing and distributing monthly pre-bills for attorney review, ensuring compliance with client guidelines and formatting requirementsExecuting edits, text modifications, code changes, and transfers in accordance with attorney instructions and client guidelinesFinalizing and submitting bills and invoices to clients, including electronic billing submissionsAddressing internal and client billing inquiries and coordinating with billing partners to develop appropriate solutionsMonitoring and following up on invoice short payments in collaboration with financial administrative staffGenerating and maintaining monthly reports on hours, write-offs, and productivity as directedPerforming additional duties as requiredDESIRED QUALIFICATIONSProficiency in billing processes, invoicing, and billing systemsStrong analytical skills with exceptional attention to detailExcellent verbal and written communication skillsAbility to work in a fast-paced environment and manage multiple deadlinesFamiliarity with legal or professional services billing processes (preferred)Proficiency in relevant billing software and Microsoft Office SuiteAssociate’s or Bachelor’s degree in Accounting, Finance, or a related field (preferred)BENEFITSLife and long-term disability insurance at no cost to the employeeMedical insurance through Blue Cross/Blue Shield (BCBS), with six health plan optionsTwo dental plan options (HMO and PPO)401(k) and profit-sharing plan contributions after eligibility requirements are metPaid Time Off (PTO), including sick leave, based on experienceSALARY RANGE$70,000 – $85,000
Salary : $70,000 - $85,000