Billing Coordinator

COMPANY OVERVIEW

Jenner & Block LLP is a law firm with a fearless reputation and global reach, high-level problem solvers in litigation, government controversies, investigations, regulatory challenges, and complex corporate transactions. With offices in Century City, Chicago, London, Los Angeles, New York, San Francisco, and Washington, DC, the firm represents a wide range of clients, counseling Fortune 100 companies, large privately held corporations, major nonprofits, top universities, private equity investors, and Native American tribes. Consistently recognized as a firm that stands up for its values with its commitment to justice and community service, Jenner has been named the No. 1 pro bono firm 13 times in the United States by The American Lawyer.

POSTION SUMMARY

The billing coordinator is responsible for overseeing the billing process. This includes generating invoices, verifying billing information, resolving any discrepancies, and ensuring timely payment from clients. They are also responsible for maintaining billing records, communicating with clients regarding billing inquiries, and assisting with financial reporting

ESSENTIAL JOB FUNCTIONS

• Coordinate the creation and distribution of draft invoices for assigned partners and legal assistants.
• Serve as the primary point of contact on billing and collections issues for assigned partners and legal assistants.
• Review draft invoices to ensure compliance with billing requirements.
• Process narrative changes, billing adjustments and rate changes for draft invoices.
• Finalize invoices and prepare final invoice packages after ensuring appropriate authorization and approvals.
• Audit invoices for version control and adherence to approved pricing arrangements.
• Submit mailed or emailed invoices after successful audit.
• Submit ebills in accordance with client requirements and resolve rejections as they occur.
• Create and manage monthly billing reports.
• Support accruals process where required by the client.
• File and maintain supporting documentation for finalized invoices.
• Monitor and follow-up on outstanding A/R balances
• Other pertinent billing duties as requested by Billing Manager.

QUALIFICATIONS AND REQUIREMENTS

• 5 years' experience in a law firm billing department or equivalent experience
• High school diploma: undergraduate degree preferred
• Excellent communication skills.
• Rippe LMSV billing system and direct partner interaction experience a plus

Disclaimer

Additional Duties

This job description is intended to provide a general overview of the primary duties and responsibilities for the position. It is not an exhaustive list of all tasks or responsibilities that may be assigned. The role may include additional duties, specialized projects, and other tasks as required. The firm reserves the right to modify or adjust the responsibilities to meet business needs.

Physical Requirements

Candidates must be able to meet the physical demands of the position, including the ability to commute to the office as required on designated in-office days based on the position. The firm is committed to providing reasonable accommodations in accordance with the Americans with Disabilities Act (ADA) for qualified individuals with disabilities.

EEO Statement

Jenner & Block LLP is an equal opportunity employer. Recruitment and employment decisions are not made on the basis of an individual’s race, color, creed, religion, national origin, ancestry, citizenship status, age, non-disqualifying physical or mental disability or medical condition, genetic information, sexual orientation, sex, gender identity and/or expression, pregnancy, childbirth, breastfeeding or related medical conditions, arrest record, matriculation, personal appearance, political affiliation, marital, parental, veteran, military, or order of protection status, or any other protected status or that of their relatives, friends, or associates.

Jenner & Block is proud to offer a competitive total rewards package, including comprehensive health & well-being benefits and 401k profit sharing. The anticipated pay range for this role is $70,000 to $85,000 in Chicago. The actual offered rate for this position will be determined based on several factors, including qualifications and experience, geographic location, education, external market data, and consideration of internal equity.