What are the responsibilities and job description for the Administrative Assistant Law Firm position at Anderson Firm PLLC?
Job Summary
We are seeking a highly organized, detail oriented and proactive Administrative Assistant to join our law firm. This role will provide comprehensive administrative support to legal professionals across various practice areas with emphasis on real estate, trusts and estates and corporate law, ensuring smooth daily operations. The ideal candidate will possess exceptional organizational and time managements skills, and attention to detail.
Responsibilities
- Manage and maintain legal case files using practice management software.
- Prepare, review, and edit legal documents, including deeds, corporate formation documents, contracts, correspondence with precision and attention to detail.
- Assist with client communication by scheduling appointments, answering phone inquiries with professionalism and courtesy, and coordinating meetings or interviews.
- Support project management tasks related to ongoing cases or legal initiatives, including tracking deadlines and maintaining procedural law compliance.
- Handle administrative duties such as filing documents electronically or physically, managing incoming correspondence, and maintaining organized records for easy retrieval.
- Provide executive administrative support by managing calendars, preparing reports, and handling confidential information with discretion.
Qualifications
- Proficiency in Microsoft Office, Word, and Excel. Ability to learn and utilize technology and software including legal practice management and document solutions.
- Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment.
- Exceptional written and verbal communication skills; adept at client interaction with professional phone etiquette.
- Experience with legal drafting, legal writing, and supporting litigation activities is highly desirable.
- Ability to handle confidential information responsibly while maintaining high standards of accuracy and attention to detail.
- At least 3 years experience in an office environment or similar experience establishing ability to multi-task, attention to detail and writing skills.
Pay: $21.00 - $30.00 per hour
Expected hours: 30.0 – 40.0 per week
Benefits:
- 401(k) matching
- Health insurance
- Paid time off
- Vision insurance
Work Location: In person
Salary : $21 - $30