What are the responsibilities and job description for the Office Administrator position at Ancon Services?
Description
Who we are:
Ancon is a team of highly competent and dedicated individuals that enjoy working together to “Get the Job Done!”. Ancon is Third Generation Family owned and operated. We pride ourselves on creating an environment where all employees are encouraged and supported to develop their skills and abilities into a long-term career with Ancon. More than one of every four employees has been with Ancon over 5 years, and one in 10 over 10 years!
Job Description
Are you an organized, detail-oriented professional looking for a dynamic full-time role? Ancon Services is seeking an Office Administrator to join our team in Benecia, CA. Office Administrators coordinate and support office operations under the direction of the General Manager. You'll be the key point of contact for both field employees and corporate departments, ensuring smooth office operations and supporting a variety of administrative tasks. Office Administrators that do best are those that love varied work, can multi-task well, and are strong communicators. This position is deep routed in working on daily tasks such as AR, AP, PO entry/Monitoring spend and purchasing.
This position is typically full-time, but hours may increase, and overtime may be available/requested depending on project demands such as turnarounds, tank projects, and other operational needs.
Key Responsibilities
Who we are:
Ancon is a team of highly competent and dedicated individuals that enjoy working together to “Get the Job Done!”. Ancon is Third Generation Family owned and operated. We pride ourselves on creating an environment where all employees are encouraged and supported to develop their skills and abilities into a long-term career with Ancon. More than one of every four employees has been with Ancon over 5 years, and one in 10 over 10 years!
Job Description
Are you an organized, detail-oriented professional looking for a dynamic full-time role? Ancon Services is seeking an Office Administrator to join our team in Benecia, CA. Office Administrators coordinate and support office operations under the direction of the General Manager. You'll be the key point of contact for both field employees and corporate departments, ensuring smooth office operations and supporting a variety of administrative tasks. Office Administrators that do best are those that love varied work, can multi-task well, and are strong communicators. This position is deep routed in working on daily tasks such as AR, AP, PO entry/Monitoring spend and purchasing.
This position is typically full-time, but hours may increase, and overtime may be available/requested depending on project demands such as turnarounds, tank projects, and other operational needs.
Key Responsibilities
- Coordinate and support daily office operations under the direction of the General Manager
- Communicate effectively with field employees and corporate departments including HR, payroll, and accounting
- Manage accounts receivable (AR) and accounts payable (AP)
- Enter and monitor purchase orders (POs) and track spending
- Provide general administrative support and assist with vendor and customer interactions
- Maintain accurate records and assist with documentation for projects and compliance
- Proficiency in Microsoft Word and Excel
- Excellent communication and interpersonal skills with customers and vendors
- Ability to multi-task and work in a fast-paced environment
- Strong organizational skills with attention to detail
- Team-oriented with a positive attitude
- Bilingual in Spanish is a plus
- Paid Vacation, Holiday, and Sick Time
- Health Insurance/ Dental / Vision
- 401k program with Ancon match