What are the responsibilities and job description for the RECORDS SPECIALIST (Personnel Analyst I) - Range 12 / NON position at Anchorage Chamber Young Professionals Group?
RECORDS SPECIALIST (Personnel Analyst I) - Range 12 / NON | Job Details tab | Career Pages
RECORDS SPECIALIST (Personnel Analyst I) - Range 12 / NON
Salary
$27.00 - $39.92 Hourly
Location
City Hall, 632 W 6th Ave, Anchorage, AK
Job Type
Regular / Full Time
Job Number
2026-00423
Department
Human Resources
Division
HR Records
Opening Date
06/16/2026
Closing Date
6/26/2026 11:59 PM Alaska
Open to the general public and any current Municipal employee.
This is a non-represented position (no union affiliation) and is subject to the provisions of the Personnel Rules of the Municipality of Anchorage.
DEPARTMENT: Human Resources - HR Records
HOURS OF WORK: Monday through Friday; 8:00 a.m. to 5:00 p.m.
LOCATION: 632 West 6th Avenue Suite 605
Employees who are hired or rehired to any position shall be placed at the entrance pay step, and advancement from the entrance step to the maximum step within a pay grade shall be by successive steps.
To be considered for employment, applicants must be legally authorized to work and accept employment in the United States. The Municipality of Anchorage is not able to provide any type of sponsorship, including Student Visas and Employment Visas, under any circumstances.
Example of Duties
Maintain the data integrity of the ERP system, including validation and auditing, with current and retroactive detailed data entry ensuring accuracy. Responsible for onboarding packet entries and notifying the Employment Specialists of any discrepancies. Maintain employee personnel records with applicable documents (hire paperwork, termination, transfers, and promotions) and conduct various types of research as requested/necessary. Track certifications and licenses as part of the conditions of continued employment and request current documents. Regular tracking to ensure ongoing federal compliance with citizenship and employment laws (I-9s). Daily management of the Employment/Records email inboxes and receiving and sorting out mail. Provide in person customer service and assistance to customers at the records window. Answer and dispatch calls. Provide department Directors with employee date information regarding review dates, merit dates, probations, temporary and seasonal employees. Audit and maintain incentive pays for accuracy, including the maintenance of the supporting documentation for the incentive pays. Validate accuracy of pay rates, acting pay/working out of class. Provide unions with active employee reports on a biweekly basis. Provide timely and accurate information in response to requests from the public, other departments, and employees. Communicate with departments regarding current and retroactive employee pay changes. Process SAP PA workflow forms. Issue, audit, & maintain MOA badges. Present employee orientation. Manage the Service Award Program. Other related duties as assigned
Minimum Qualifications / Substitutions / Preferences
High school diploma, GED, or equivalent and four (4) years of human resources experience.
OR
Associates degree in Human Resources, Business Administration, or a related discipline and two (2) years of human resources experience.
OR
Bachelor’s degree in Human Resources, Business Administration, or a related discipline and human resources experience.
The Municipality of Anchorage (MOA) offers a competitive benefits package to eligible employees that may include:
Health / Medical Benefits
RECORDS SPECIALIST (Personnel Analyst I) - Range 12 / NON
Salary
$27.00 - $39.92 Hourly
Location
City Hall, 632 W 6th Ave, Anchorage, AK
Job Type
Regular / Full Time
Job Number
2026-00423
Department
Human Resources
Division
HR Records
Opening Date
06/16/2026
Closing Date
6/26/2026 11:59 PM Alaska
- Description
- Benefits
- Questions
Open to the general public and any current Municipal employee.
This is a non-represented position (no union affiliation) and is subject to the provisions of the Personnel Rules of the Municipality of Anchorage.
DEPARTMENT: Human Resources - HR Records
HOURS OF WORK: Monday through Friday; 8:00 a.m. to 5:00 p.m.
LOCATION: 632 West 6th Avenue Suite 605
Employees who are hired or rehired to any position shall be placed at the entrance pay step, and advancement from the entrance step to the maximum step within a pay grade shall be by successive steps.
To be considered for employment, applicants must be legally authorized to work and accept employment in the United States. The Municipality of Anchorage is not able to provide any type of sponsorship, including Student Visas and Employment Visas, under any circumstances.
Example of Duties
Maintain the data integrity of the ERP system, including validation and auditing, with current and retroactive detailed data entry ensuring accuracy. Responsible for onboarding packet entries and notifying the Employment Specialists of any discrepancies. Maintain employee personnel records with applicable documents (hire paperwork, termination, transfers, and promotions) and conduct various types of research as requested/necessary. Track certifications and licenses as part of the conditions of continued employment and request current documents. Regular tracking to ensure ongoing federal compliance with citizenship and employment laws (I-9s). Daily management of the Employment/Records email inboxes and receiving and sorting out mail. Provide in person customer service and assistance to customers at the records window. Answer and dispatch calls. Provide department Directors with employee date information regarding review dates, merit dates, probations, temporary and seasonal employees. Audit and maintain incentive pays for accuracy, including the maintenance of the supporting documentation for the incentive pays. Validate accuracy of pay rates, acting pay/working out of class. Provide unions with active employee reports on a biweekly basis. Provide timely and accurate information in response to requests from the public, other departments, and employees. Communicate with departments regarding current and retroactive employee pay changes. Process SAP PA workflow forms. Issue, audit, & maintain MOA badges. Present employee orientation. Manage the Service Award Program. Other related duties as assigned
Minimum Qualifications / Substitutions / Preferences
High school diploma, GED, or equivalent and four (4) years of human resources experience.
OR
Associates degree in Human Resources, Business Administration, or a related discipline and two (2) years of human resources experience.
OR
Bachelor’s degree in Human Resources, Business Administration, or a related discipline and human resources experience.
The Municipality of Anchorage (MOA) offers a competitive benefits package to eligible employees that may include:
Health / Medical Benefits
- Medical/Dental/Vision/Audio
- Life Insurance
- Dependent Life Insurance
- Short Term Disability
- Long Term Disability
- Flexible Spending Accounts – Health and Dependent Care
- Health Savings Accounts
- State of Alaska Public Employee Retirement System (PERS) Program
- 401(k) and 457 Savings Plans
- Employee Assistance Program
- Paid Leave Plan
- 13 Paid Holidays
Salary : $27 - $40