Volunteer & Events Coordinator

Position: Volunteer & Events Coordinator

‘The Volunteer & Events Coordinator is responsible for recruiting, onboarding, scheduling, and supporting volunteers while coordinating the planning and execution of Anchor Ridge events. This role ensures volunteers have a positive and organized experience while providing logistical support for ministry programs, fundraisers, outreach events, and special events.

The ideal candidate is highly organized, an excellent communicator, and able to manage multiple projects simultaneously. This individual will work closely with every department to ensure volunteers, event logistics, communication, and planning remain organized and on schedule.’

Work Schedule:

• Monday = 12:30pm-7:00pm
• Tuesday = 2:00pm-7:00pm
• Thursday = 1:00pm-7:00pm
• Friday = 11:00am-4:00pm

*ADDITIONAL HOURS ON SOME FRIDAY EVENINGS AND WEEKENDS WILL BE REQUIRED*

Key Responsibilities

Volunteer Management

• Create, organize, and oversee volunteer events from planning through execution.
• (ie. Kids Club is 3-6 ensure it is properly staffed. And after kids club spend 6-7 cleaning up w/ volunteers and having a “What were our wins for today?” type conversations)
• Recruit new volunteers through community outreach, churches, businesses, schools, and local organizations.
• Respond promptly to volunteer inquiries and maintain regular communication.
• Schedule volunteers for weekly ministry opportunities and special events.
• Coordinate volunteer onboarding, orientation, and training.
• Schedule and coordinate Truck Drivers for partner agencies and AR events
• Ensure volunteers understand safety procedures, expectations, and appropriate public interaction.
• Maintain volunteer records and contact information.
• Develop strategies to improve volunteer engagement and retention.
• Coordinate volunteer appreciation and recognition efforts.
• Maintain clear, professional communication with volunteers and staff.
• Keep volunteer information organized using approved digital platforms.
• Record notes, plans, and documentation using Slack, Asana, Google Drive, Planning center/Church center, and Google Docs.
• Provide weekly event communication updates to department leaders.
• Ensure all volunteer and event information remains accurate and up to date.

Event Planning & CoordinationWeekly Event Communication

Send ongoing updates to department heads and Operations Manager that includes:

• Upcoming events
• ie. Fathers Day ideas (gift bags)
• Valentines
• Easter
• Mother's Day
• Dates and times

Community Outreach Events & Block Parties

Coordinate outreach events by:

• Ensuring event locations are secured and understanding the capacity and flow
• (Determine volunteer staffing requirements based on expected attendance, event logistics, and ministry needs.)
• Communicating with attendees & volunteers regularly
• Planning truck loads and inventory needs (as needed / per department)
• Coordinating volunteer staffing
• Coordinating worship teams and music as needed
• Check In / Registration
• Prep, oversight, and breakdown
• Pre-Event volunteer registration

Fundraising Events (Bingo)

• Coordinate all aspects of weekly Bingo operations
• Bingo print outs
• Scheduling venues
• Maintaining event supplies
• Purchasing concession inventory
• Ensuring meal/food is prepped
• Recruiting and scheduling volunteers
• Setting up and tearing down

Anchor Ridge’s Digital Platforms

Slack

• Monitor Slack throughout working hours.
• Keep notifications enabled during work hours.
• Communicate consistently with staff and volunteers.

Google Drive

• Maintain organized volunteer and event documentation.
• Upload high-quality event photos into the appropriate folders within the Anchor Ridge Content directory.

Asana

• Manage tasks within the Volunteer Management department.
• Create, assign, and complete tasks.
• Build and manage event project boards.
• Track project progress and archive completed events.

Canva / Email (Marketing Support)

• Create event graphics in Canva as needed.
• Draft press releases for events.
• Coordinate the design and distribution of event postcards and promotional materials.
• Assist with social media promotion for upcoming events.
• Provide event details, schedules, and updates to the Media Team for marketing and communications.
• Assist with email communications related to events and volunteer opportunities.

Planning Center / Church Center

• Create and maintain volunteer profiles and records.
• Register, onboard, and track new volunteers.
• Create and manage volunteer events and serving opportunities.
• Schedule volunteers for ministry programs, outreach events, and special events.
• Communicate with volunteers through Church Center using messages, announcements, and event updates.
• Monitor volunteer registrations, attendance, and serving assignments.
• Ensure volunteer information, schedules, and event details remain accurate and up to date.

Pay: $16.00 - $18.00 per hour

Expected hours: 30.0 – 35.0 per week

Work Location: In person

Salary : $16 - $18