What are the responsibilities and job description for the Office Coordinator – Construction Company ⭐ position at Anchor Building & Design?
Company Overview
We are a small, growing construction company on Cape Cod specializing in residential projects and renovations. We value reliability, clear communication, and a team-first mindset.
This is a great opportunity for someone early in their career who is organized, proactive, and comfortable in a fast-paced, hands-on environment.
Job Overview
The Office Coordinator will help keep daily office operations running smoothly and support the owner and project managers with scheduling, communication, and administrative tasks. This is a varied role for someone who enjoys wearing multiple hats and being an essential part of a small team.
Responsibilities
- Answer phones, respond to emails, and serve as the first point of contact for clients, subcontractors, and vendors
- Schedule estimates, site visits, inspections, and project meetings; maintain calendars for the owner and field team
- Set up and maintain job files (digital and paper) including contracts, permits, and project documents
- Assist with basic billing and invoice preparation; track receipts and organize information for the accountant
- Coordinate schedules between the office and field team
- Order office and jobsite supplies and coordinate deliveries
- Support project managers with simple logs, checklists, and spreadsheet updates
- Run occasional local errands and help with general office needs
Qualifications
- Previous office or administrative experience preferred but not required
- Strong computer skills (email, spreadsheets, document editing)
- Excellent communication skills and professional phone manner
- Highly organized with strong attention to detail and follow-through
- Comfortable working independently in a small office supporting a field-based team
- Familiarity with construction paperwork or permits is a plus, but can be learned
- Bilingual (Portuguese) a plus, but not required
Job Type: Full-time
Pay: $22.00 - $27.00 per hour
Work Location: In person
Salary : $22 - $27