What are the responsibilities and job description for the Office Coordinator position at Mashpee Commons LP?
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Position Description
Position OverviewWe are a small, family-run real estate development and property management company seeking a highly organized and proactive Office Coordinator to support daily operations.
This role is central to maintaining an efficient, well-organized office while providing administrative support to multiple managers and serving as a key point of contact for tenants, vendors, and partners.
The ideal candidate is detail-oriented, adaptable, and capable of managing multiple priorities in a fast-paced, collaborative environment.
Key Responsibilities
Administrative Support
- Provide day-to-day support to multiple managers and team members
- Manage calendars, schedule meetings, coordinate appointments
- Prepare correspondence, reports, and internal documents
Office Operations
- Oversee general office organization and ensure smooth daily operations
- Maintain organized filing systems (digital and physical) with strong attention to detail
- Order supplies and manage vendor relationships
Communication & Front Office
- Answer and direct phone calls in a professional and courteous manner
- Serve as the primary point of contact for tenants, clients, and visitors
- Monitor and respond to general email inquiries
Real Estate Support
- Assist with leasing documentation, applications, and tenant communications
- Coordinate property-related logistics (showings, inspections, maintenance scheduling)
- Help track lease dates, renewals, and key deadlines
Financial & Data Entry Support
- Assist with basic bookkeeping tasks (invoice tracking, rent logs, expense entry)
- Maintain accurate records and databases
- Assist with special projects across property management and development
- Identify opportunities to improve systems and processes within the office
- Help ensure follow-through on key tasks and deadlinges
Qualifications
- 2 years of administrative or office coordination experience (real estate experience a plus)
- Strong organizational skills and exceptional attention to detail
- Ability to manage multiple priorities and work independently
- Excellent verbal and written communication skills
- Proficiency in Microsoft Office (Work, Excel, Outlook): experience with property management software is a plus
- Professional, reliable, and adaptable
Key Traits for Success
- Highly organized and thorough
- Resourceful and proactive
- Comfortable in a small, team-oriented environment
- Strong interpersonal skills and professionalism
- Willingness to take on a wide range of responsibilities
- Collaborative, team envirnoment
- Opportunity to gain broad exposure to real estate operations, property management, retail and residential leasing and development
- Meaningful role with visibility across the organization
Please submit your resume and a brief letter highlighting your relevant administrative experience and interest in real estate and property management, along with your availability and compensation expectations.
Type: Full-time
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