Operations Coordinator

BASIC FUNCTION
Under the direction of the Director of Maintenance & Operations and the Operations Manager, assists in the coordination and monitoring of custodial, grounds, and facility-related operations during afternoon and evening hours; supports the planning, managing, coordinating, and supervising specific areas within the Maintenance and Operations department; provides support and training to staff such as custodial, grounds, and athletic field personnel; responds to immediate operational needs across the district; solicits feedback from site administrators and serves as a liaison between District management and on-site personnel, as needed, to ensure continuity of services outside of regular daytime hours; performs related duties as assigned.

Employment Standards

MINIMUM QUALIFICATIONS
EDUCATION:

• : Graduation from high school or equivalent.

EXPERIENCE:

• Three years custodial or grounds maintenance experience including one year of management experience.

LICENSES AND OTHER REQUIREMENTS:

• : Possession of a valid California Class C Driver License. Use of an automobile may be required for this position. Evidence of adequate insurance for a motor vehicle that meets or exceeds the California legal liability insurance requirement and continues to maintain insurability.

KNOWLEDGE, SKILLS, AND ABILITES
KNOWLEDGE OF:

• Current regulations, applicable laws, codes, rules, and regulations related to assigned activities, including health and safety, safety and hazardous waste laws and regulations.
• Cal/OSHA mandates pertaining to health and safety in the workplace; OSHA and AHERA record-keeping and documentation.
• Methods, techniques, materials, tools, costs, and equipment used in maintenance, operations, custodial, grounds, and equipment maintenance specialties, including modern methods, practices, procedures and terminology.
• Methods, materials, supplies, and equipment used in various custodial activities including general pool maintenance.
• Custodial engineering methods in accordance with CASBO (California Association of School Business Officials) recommendations; work scheduling and work simplification methods.
• Principles and practices of supervision, general management, and training, including effective training and supervision techniques.
• Principles and practices of preventative maintenance programs.
• Budgeting, purchasing, monitoring, and control techniques and procedures.
• Record-keeping and reporting principles and practices.
• Pesticides, herbicides, chemicals, and other materials used in pest management, cleaning, and maintenance, including proper mixing, application, and safety precautions.
• Basic record-keeping techniques and inventory methods and practices.
• Operation of computers and assigned software, including work order systems (e.g., Facilitron).
• Principles of good public and interpersonal relations, using tact, patience and courtesy.

SKILL TO:

• Operate a variety of equipment used in operations, custodial, grounds, and maintenance
• Operate a computer and assigned software, including office equipment and work-related online applications.
• Plan, organize, establish priorities, implement, and schedule work for various crews and activities.
• Monitor, supervise, and evaluate the work of personnel for quality standards and efficiency.
• Accurately estimate material and labor costs for projects and work.
• Prepare and write clear and concise specifications, reports, instructions, and correspondence; complete standard forms.
• Review and modify work procedures and schedules.
• Create and maintain computerized records.
• Analyze and apply standard rules and regulations to specific situations.
• Devise and adopt work procedures and record-keeping systems to meet District needs.
• Establish and maintain safe working conditions; recognize and correct safety hazards.
• Interpret, apply, and explain applicable laws, codes, rules, and regulations.
• Communicate effectively, both orally and in writing, with diverse stakeholders including staff, administrators, public, vendors, contractors, consultants, public agencies, and state officials.
• Oversee and train others effectively, including providing professional guidance and performance improvement guidance.

ABILITY TO:

• Establish and maintain cooperative and effective working relationships
• Plan and organize work independently
• Analyze situations accurately and adopt an effective course of action; analyze and resolve work problems.
• Resolve conflicts and competing priorities.
• Exercise good judgment.
• Read, understand, and follow oral and written instructions.
• Use fingers repetitively and both hands simultaneously; exhibit dexterity in hands and fingers.
• Have depth perception and color vision/ability to distinguish shades; see small details.
• Hear normal voice conversation and speak clearly.

PHYSICAL DEMANDS

• Standing;
• Bending;
• Crouching;
• Stooping;
• Stretching;
• Reaching;
• Activities like climbing ladders;
• Recurring lifting of moderately heavy items (50lb or more);
• Dexterity to operate hand and power tools.

WORK ENVIRONMENT

• The work can be indoor or outdoor;
• Involves moderate risks or discomforts that require special safety precautions, e.g., working around moving parts, carts, or machines;
• Employees may be required to use protective clothing or gear;
• Exposure to fumes, dust, and odors.
• May be required to operate district vehicles.

Examples of Duties

Note: The duties below are intended to describe the general nature and level of work being performed by employees in this classification and are not to be interpreted as an exhaustive list of responsibilities.

SPECIALIZED ESSENTIAL DUTIES (Typically only performed in this classification)

• Collaborate with Plant Managers to plan, schedule, and assign daily work, routine maintenance, and projects for assigned after-hours crews across operational areas, such as grounds, athletic facilities, and custodial.
• Assist in coordinating and overseeing late afternoon/evening custodial, grounds, and facility maintenance activities across school sites; supervise District office-based custodial activities.
• Ensure safety, cleanliness, appearance, operating effectiveness, needed repair, and compliance with health and safety standards.
• Manage and oversee custodial and grounds operations of District facilities during non-school, after-hours periods.
• Assist in the establishment and evaluation of labor performance standards
• Inspect work in progress and upon completion to ensure proper methods, standards, quality, and adherence to specifications.
• Ensure proper securing of facilities at the end of shift, including locked gates and set alarms.
• Serve as a primary liaison between night maintenance and operations staff and District administration.
• Respond to or direct response to emergency after-hour calls; manage emergency call-out situations.
• Confer with stakeholders (e.g., site administrators, District administration) to clarify needs, resolve discrepancies, determine scheduling, solve technical problems, and coordinate projects.
• Coordinate with school administrators, Maintenance & Operations management, and District administration regarding scheduling for after-hours athletic and special events to coordinate custodial, grounds, and athletic field requirements.
• Ensure compliance with safety protocols during after-hours operations, including proper use of equipment and PPE.

GENERAL ESSENTIAL DUTIES (Also performed in other classifications)

• Compile data and prepare various reports (routine, detailed, written) regarding assigned activities, maintenance projects, safety, environmental work, productivity, problems, discipline, accidents, and fiscal matters.
• Perform inspections of school facilities, athletic fields, and grounds; identifies needed maintenance and repairs; schedules a variety of repairs to the necessary equipment, tools, and materials.
• Assist in the coordination of pest control activities (e.g. annual plan updates, sending notifications to parents and staff, posting warning signs, reporting pesticide use, etc.) in accordance with the District's Integrated Pest Management Plan.
• Serve as a resource to site plant managers and site administration regarding on-site operations.
• Track staff productivity and workload trends.
• Participate in the establishment of performance standards and the development of unit goals
• Provide general project coordination and management support to the Maintenance and Operations Department.
• Attend and participate in meetings, conferences, and trainings
• Work on special projects as assigned.
• Performs related duties as assigned.

Job Type: Full-time

Pay: $93,828.00 - $123,096.00 per year

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person

Salary : $93,828 - $123,096