Administrative Specialist

Title: Staff Assistant III

Location: Pasadena, CA 91109

Duration: 4 months

1st Shift

Pay Range: $28.70-48.95: Based on experience and outcome of interview

Summary:

Provide office support to one or more individuals which involves supply inventory and or purchasing; distributing information, mail; receiving visitors; arranging travel, meetings, events and/or conferences; scheduling appointments; receiving, referring, or answering mail; setting up and maintaining files, mail slots, name plates; answering and routing calls; creating letters, memos, presentations, spreadsheets and reports. Other ad hoc duties, as assigned.

Required Skills:

• Extensive expertise in the administrative profession with strong organizational, computer and interpersonal skills.
• Excellent planning and scheduling skills.
• Ability to work optimally under pressure on multiple complex tasks, and work independently with minimal direction to meet commitments with high quality products.
• Motivated self-starter who takes the initiative to establish and implement process improvements.
• Ability to evaluate situations and apply good judgment in any necessary resolution.
• Possess excellent written and verbal communication skills.
• Ability to interact effectively with all levels of personnel and provide excellent customer service.
• Ability to exercise proper discretion when handling assignments of a discreet nature and when dealing with sensitive material.
• Proficient in Microsoft Word, Excel, PowerPoint, and Outlook.

Desired Skills:

• Extensive understanding of the clients/ESD policies, procedures, and practices.
• Experience in a technical group or section office environment.
• Experience with the clients tools such as JPLID, UCS, Concur Travel, and Timekeeping.
• Willingness to look for, learn, and apply new Information Technology (IT) tools to office procedures and processes (e.g. Wiki, SharePoint).
• Teaming skills and professionalism in working with all levels of personnel within and across multiple organizations.