What are the responsibilities and job description for the Accounts Payable Manager position at AmSpec Group?
Accounting and Finance
Cranbury, NJ
• ID:
• 303-390
Full-Time/Regular
Job Summary
Responsible for successfully managing all activities related to the accounts payable/receivable function.
Primary Duties and Responsibilities
- Oversee day-to-day AP operations including invoice processing, three-way matching, vendor payments, and expense reimbursements.
- Ensure timely payments of vendor invoices and expense vouchers, while maintaining accurate records and control reports.
- Manage AP team members, providing leadership, coaching, and ensuring professional development.
- Ensure vendors are properly onboarded with validated tax IDs, W-9s/W-8s, and banking details.
- Administer, audit, and maintain the SAP Concur expense management system.
- Manage compliance with tax regulations, including 1099 processing and filing.
- Partner with Finance/Accounting for month end close activities, including invoice cut-off, accruals, and AP subledger reconciliations.
- Ensure project/department milestones and goals are met while adhering to approved budgets.
- Serve as the main contact for vendors and internal departments regarding payment inquiries and issue resolution.
- Recommend and implement improvements to accounts payable processes, including automation and workflow enhancements.
- Support internal and external audits by providing requested AP documentation, reconciliations, and control evidence.
- Partner with Procurement, Treasury, and Operations on vendor management and cash flow forecasting.
- Drive harmonization of AP practices across acquired entities and support ERP implementation.
- Track and report AP KPIs (invoice cycle time, days payable outstanding, exception rates) to leadership.
- Perform other similar tasks associated with AP management as designated by supervisor
Required Skills
Skills/Qualifications
- 6 years experience in accounts payable areas
- 2-3 years’ managerial experience in related field
- Industry experience a plus
- ERP experience required (NetSuite a plus)
- Bachelors’ Degree in relevant field required
- Excellent communication, vendor management, and problem-solving skills.
Required Experience
Working Conditions
Hybrid work model with 3 days in the Cranbury, NJ office and flexibility for 2 days remote.
Physical Requirements
Ability to sit for extended periods of time, Ability to work for extended periods of time both during and outside normal business hours, Ability to multi-task and work under high levels of stress
