Financial Services Coordinator

Major Function: Aid with performing basic accounting functions which include Accounts Payable and Accounts Receivable.

Major Duties:

1. Administer the Chempax A/P functions.  Vouching and researching incoming vendor invoices and matching with receiving documents.  Communicates with personnel to reconcile expense reports and matching receipts as well as commissions for outside salesman.  Inventory purchases and pricing are matched to vendor invoices and discrepancies reconciled with inventory control.
2. Administer the Chempax A/R functions.  Invoicing customers while utilizing correct pricing and locating cost discrepancies.  Verify correct salesperson associated with each customer; calculate commissions for payroll employees (before 2^nd payroll) and independent sales reps (before month-end).  Update customer contact files as needed.  Process CC payments and post checks, wires, ACH payments; reconcile daily.  Collection calls/emails weekly re: past-due accounts.  Process freight and storage billings.  Ensure activity is correctly classified between locations.
3. Maintains accessible files for historical records.
4. Responsible for running specific reports for company-wide reporting from other departments.
5. Runs month-end reports to close each Dacator accounting module.
6. Backup for answering main phone line

Position Specifications & Benefits:

• Full Time Position
• Medical and Dental, 401K, Life Insurance along with Short-Term and Long-Term Disability.
• Optional Vision and Supplemental Life Insurance.

“This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position.  Employee(s) will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments.  This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.”

Physical Requirements: Able to perform standard office duties as needed.

Additional Requirements:

• Must be a team player possessing an exceptional work ethic and ability to process multiple priorities.
• Excellent written, verbal, and interpersonal communication skills.
• Must pass pre-employment drug test.
• Must possess trustworthy characteristics that show sound judgment necessary to maintain highly sensitive materials and maintain relationships with management and coworkers.
• Must follow all company policies including but not limited to: food safety, chemical safety and general employee policies.
• Ability to work with limited supervision. 
• Perform tasks not described in this position description in order to meet the needs of the company or department.

Education and Experience:

• High school diploma required, Associates Degree Preferred
• At least three years of general ledger and bookkeeping experience are required.
• Ability to work with limited supervision. 

• Experience with office and integrated business systems are necessary.
• Must possess characteristics that show sound judgement necessary to fulfill position duties and maintain relationships with vendors, customer and coworkers.