Administrative Coordinator

Job Summary
We are seeking a dynamic and highly organized Administrative Coordinator to join our team! In this vital role, you will serve as the backbone of our office operations, ensuring smooth daily functions and exceptional support for staff and clients alike. Your energetic approach and attention to detail will help foster an efficient, welcoming environment where everyone can thrive. The ideal candidate is proactive, tech-savvy, and possesses excellent communication skills, ready to manage a variety of administrative tasks with enthusiasm and precision.

Responsibilities

• Oversee office management tasks such as filing, data entry, and organizing documents to ensure a tidy and efficient workspace.
• Utilize computer skills across Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace to prepare reports, correspondence, and presentations.
• Support bookkeeping activities using QuickBooks or similar software for accurate record-keeping of financial transactions.
• Perform proofreading and editing of documents to ensure accuracy and professionalism before distribution.

Requirements

• Proven office experience with strong clerical skills including filing, data entry, and document management.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace, and basic computer literacy.
• Strong organizational skills with the ability to prioritize tasks efficiently in a fast-paced environment.
• Personal assistant or administrative experience that demonstrates reliability and proactive problem-solving capabilities.
• Knowledge of bookkeeping tools like QuickBooks or similar software.
• Prepare Emails
• Build job files
• Send invoices
• Upload documents
• Track supplement
• Follow up on unpaid invoices
• Send estimates
• Organize photos
• Enter Notes3
• Help with Accounting Paperwork

Pay: $22.00 - $30.00 per hour

Benefits:

• 401(k) matching

Work Location: In person

Salary : $22 - $30