What are the responsibilities and job description for the Administrative Assistant - Vancouver position at AMS, Association Management Services.NW?
Job Title: Association Administrator
Location: Vancouver, WA
Pay: $21–$23 per hour (DOE)
Schedule: Monday–Friday, 8:00 AM–5:00 PM
Why Join AMS?
Growth Starts Here
We’re one of the fastest-growing HOA management companies in the Pacific Northwest. If you're looking to grow into roles like Association Business Manager, we’ll help you get there.
Training & Support from Day One
Whether you're a seasoned admin or just getting started in property management, we provide the tools, training, and team support to help you succeed.
People-First Culture
We’re all about collaboration, positivity, and shared success. Your ideas matter here.
Give Back While You Work
After 90 days, you’ll get paid volunteer time through our company’s TMG Cares program.
What You’ll Be Doing
Administrative Ops
Keep projects organized and communication flowing between vendors, owners, and board members
Manage outgoing correspondence, newsletters, reports, and email blasts
Proof, edit, and process association documents and maintain accurate records
Project & Vendor Coordination
Assist in collecting bids, creating work orders, and managing service providers
Coordinate meeting logistics and attend virtual or in-person board meetings when needed
Track and follow up on maintenance and compliance items
Communication & Data Management
Manage community websites and keep content up to date
Organize digital files, maintain databases, and log billable time
Respond to inquiries professionally and in a timely manner
What You Bring
1 year of administrative or project coordination experience (HOA experience is a plus but not required)
Strong attention to detail and the ability to manage multiple priorities at once
Tech-savvy with solid skills in Word, Excel, and Outlook
Comfortable in a fast-paced, people-facing environment
Great communicator — written, verbal, and everything in between
What We Offer
Competitive Pay: $21–$25/hr depending on experience
Medical/Dental/Vision: 70–75% employer-paid
Paid Time Off: 10 vacation days, 10 holidays, plus sick leave
401(k) with Company Match: Eligible after 6 months
Career Development: Access to training, internal promotions, and $500/year in education reimbursement
Additional Benefits: Life insurance, AFLAC, short-term disability, flexible spending accounts, and more
Ready to Apply?
If you're looking for a stable role with growth potential and a team that supports you, we’d love to hear from you. Apply today and build a career that moves with you.
Salary : $500