What are the responsibilities and job description for the Administrative Assistant position at Vancouver Oral Surgery Group?
Administrative Assistant
Salary: $28.00–34.00 per hour, depending on experience
A well-established Oral Surgery practice is seeking a dependable, hardworking, organized Administrative Assistant to support our doctors with administrative projects, vendor coordination, compliance tracking, staff training coordination, and office organization.
This is an excellent opportunity for someone who enjoys staying organized, managing multiple projects, and ensuring important tasks are completed on time.
Responsibilities
- Track licenses, permits, certifications, and renewal deadlines
- Coordinate required training and compliance activities
- Coordinate and help oversee cross-training for different roles within the practice, including Surgery Assistants, Treatment Coordinators, and Financial Coordinators, to ensure team members are properly trained and competency is maintained
- Obtain equipment and supply quotes from vendors
- Coordinate vendor service appointments
- Maintain administrative records and documentation
- Assist with special projects as assigned
- Provide general administrative support to the doctors
- Occasional out-of-state travel required
Qualifications
- Two or more years of administrative experience preferred, though motivation and a can-do attitude are valued even more
- Excellent organizational and communication skills
- Strong attention to detail
- Proficient with Microsoft Office (Word, Excel, Outlook)
- Ability to manage multiple priorities independently
- Experience coordinating training or onboarding is a plus
- Medical or dental office experience is helpful but not required
Benefits
- Health insurance
- 401(k)
- Paid vacation
- Full-time, Monday–Friday schedule
- Supportive, professional work environment
If you’re organized, dependable, and enjoy helping a growing, continuously improving practice stay on track, we’d love to hear from you.
Please submit your resume and a brief statement explaining why you would be a great fit for this position.
Pay: $28.00 - $32.00 per hour
Benefits:
- 401(k)
- Health insurance
- Paid time off
Work Location: In person
Salary : $28 - $32