Operations Coordinator

Company Overview

We are partnering with a growing custom integration technology company specializing in high-end residential technology solutions. This integrator delivers sophisticated audio/video, automation, networking, and smart home systems for luxury residential projects. With a strong reputation for quality craftsmanship and customer service, they are entering an exciting phase of growth, including expansion into a new office and showroom space.

Why Join Us?

This is a unique opportunity to join a small but growing team where your contributions will have a direct impact on the company’s success. Unlike larger corporate environments, this role offers visibility, autonomy, and the ability to help shape operational processes from the ground up.

The ideal candidate will thrive in a fast-paced environment where no two days are the same and where they can grow alongside the organization. This company values work-life balance, team collaboration, and creating an environment where employees can make a meaningful difference every day.

What Makes This Opportunity Unique?

• Opportunity to help define and grow a brand-new role within the organization
• Direct collaboration with ownership and leadership
• Exposure to high-end residential technology projects and luxury clientele
• Small, team-oriented environment where you are not “just a number”
• Clear growth potential as the company continues to scale
• Newly expanded office and showroom environment
• Stable Monday–Friday schedule with no excessive after-hours expectations

Position Overview

The Operations Coordinator will play a critical role in supporting the daily operations of a growing residential integration company. This individual will help streamline workflows, coordinate project logistics, manage inventory and procurement tasks, support scheduling efforts, and serve as a key communication hub for both internal teams and clients.

This role is ideal for someone who enjoys bringing organization to fast-moving environments, thrives on multitasking, and wants to grow into a larger operational leadership role over time. The position will evolve alongside the company, making flexibility and adaptability essential for success.

Responsibilities

Operations & Project Coordination

• Support day-to-day operational workflows across multiple active projects
• Coordinate scheduling and dispatching for technicians and project activities
• Assist leadership in managing project timelines and upcoming job requirements
• Help ensure projects are properly staged and prepared for installation phases

Procurement & Inventory Management

• Manage ordering and vendor follow-up for project-related equipment
• Track large-ticket items and ensure materials arrive on schedule
• Coordinate inventory receiving, staging, and warehouse organization
• Communicate with vendors regarding order updates, pricing, and RMAs

Client & Internal Communication

• Serve as a first point of contact for incoming client communication
• Help facilitate communication regarding project updates or delays
• Support internal team coordination to ensure smooth daily operations
• Maintain clear and organized documentation related to ongoing projects

Administrative Support

• Assist with QuickBooks-related tasks including invoicing and reconciliation support
• Help maintain operational organization and administrative efficiency
• Identify process improvements and help implement operational best practices

What They’re Looking For

Core Qualifications

• Strong organizational and multitasking abilities
• Excellent written and verbal communication skills
• High attention to detail and follow-through
• Ability to thrive in a dynamic environment with evolving responsibilities
• Comfortable managing multiple priorities simultaneously

Preferred Background

• Experience in operations coordination, project coordination, administrative support, or executive assistance
• Exposure to construction, AV integration, design/build, architecture, or related project-based industries preferred
• Experience with vendor coordination, scheduling, or procurement is highly valued
• Familiarity with QuickBooks or similar accounting/project software preferred

Benefits

• Health Insurance
• Retirement Plan
• Paid Time Off
• Company Holidays
• Growth and advancement opportunities
• Stable work schedule with strong work-life balance
• Compensation - 55k-75k