What are the responsibilities and job description for the Administrative Officer position at Ampcus, Inc?
Ampcus Inc. is a certified global provider of a broad range of Technology and Business consulting services. We are in search of a highly motivated candidate to join our talented Team.
Job Title: Administrative Officer
Location(s): San Francisco, CA
Custom Scope:
Uses skills as a seasoned and experienced administrative operations professional to manage, plan and administer the operations of a small to mid-sized academic or non-academic department or organizational unit with limited scope. May report to a chair, director, or a higher level administrative operations professional or manager. Perform short- and long-term planning for the organization. Reports to the Chief Operating Officer for Inpatient Adult Services.
Key Responsibilities:
Uses skills as a seasoned and experienced administrative operations professional to manage, plan and administer the operations of a small to mid-sized academic or non-academic department or organizational unit with limited scope. May report to a chair, director, or a higher level administrative operations professional or manager. Perform short- and long-term planning for the organization. Reports to the Chief Operating Officer for Inpatient Adult Services.
Key Responsibilities:
- Oversees, plans, and administers various administrative operations, representing Adult Services on committees and providing support for projects and initiatives, including but not limited to:
- All-Campus Master Space Planning Committee.
- Hospital Bed Capacity, Throughput, and Discharge Task Force.
- Throughput Enterprise Asset Management Committee.
- Project Blue Initiative.
- Service Line Development Committee.
- Cross-functional BU COO Collaboration Committee.
- Emergency Preparedness & Workplace Violence Prevention Committee.
- Inpatient Revenue Cycle Optimization Committee.
- Supply Chain & Utilization Management Committee.
- Coordinates a variety of activities including:
- Managing position requests.
- Assisting with the onboarding of new team members.
- Facilitating requests related to IT, facilities, and / or contracts and grants.
- Ensures successful completion of HR/Payroll related forms and documents.
- Gathers, analyzes, prepares and summarizes financial and HR reports.
- Performs recharge administration as needed.
- Administers facilities and space logistics and manages equipment needs.
- Manages complex schedules and meeting coordination for the Chief Operating Officer of Adult Services, ensuring seamless organization and efficiency. This includes scheduling high-level meetings with internal and external stakeholders, prioritizing urgent matters, and anticipating potential conflicts.
Knowledge Skills and Abilities:
- Thorough knowledge of University rules and regulations, processes, protocols and procedures for budget, accounting and fund management, and / or personnel management.
- Interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising and counseling skills.
- Knowledge of a variety of administrative operational activities such as event planning, basic fundraising processes, risk management planning, website design, accounting and payroll, and contracts and grants regulations and guidelines.
- Solid knowledge of common University-specific computer application programs.
- Ability to use discretion and maintain confidentiality.
- Strong skills in short-term planning, analysis, problem-solving, and customer service.
- Thorough knowledge of financial analysis and reporting techniques, and / or human resources policies and procedures for staff and academic employees.
Education, Licenses and Certifications:
- Bachelor's degree in related area and / or equivalent experience / training. Req.
Ampcus is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veterans or individuals with disabilities.
Ampcus is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identify, national origin, age, protected veterans or individuals with disabilities.