What are the responsibilities and job description for the Administrative Assistant (USD) position at Ampcus, Inc?
Ampcus Inc. is a certified global provider of a broad range of Technology and Business consulting services. We are in search of a highly motivated candidate to join our talented Team. Job Title: Administrative Assistant (USD) Location: Overland Park, Kansas. Position Summary:
Ampcus is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identify, national origin, age, protected veterans or individuals with disabilities.
- We are seeking a seasoned administrative professional to support a dynamic team based in Overland Park. This role combines both strategic insight and hands-on execution, serving as a key partner in daily operations and broader departmental initiatives-including high-impact event planning.
- The ideal candidate will foster strong relationships across all organizational levels, especially with senior leadership, while maintaining a professional and welcoming work environment.
Required Job Skills:
- Minimum 3-5 years' experience in a relevant role (in an office/admin setting or in the financial services industry) Candidates with previous work experience in the Financial services industry will have first preference.
- Front Desk & Visitor Experience:
- Welcome and host guests, vendors, clients, and visitors-creating a warm and professional first impression.
- Telephone & Communication Support:
- Manage incoming calls and messages, ensuring efficient routing and issue resolution.
- Maintain and update call rotation settings and troubleshoot Jabber-related queries.
- Administrative Coordination:
- Support team and leadership calendars for seamless scheduling and activity alignment.
- Organize meetings, travel arrangements, and conference calls-including equipment setup.
- Ensure meeting logistics such as IT support, room setup, catering, and off-site coordination.
- Oversee daily office supply management and smaller-scale team projects.
- Expense & Invoice Management:
- Prepare and reconcile travel and business expenses.
- Process invoices and expense reports with accuracy and timeliness.
- Adaptability & Ad-Hoc Support:
- Tackle a variety of administrative tasks that shift with business needs-including approvals and reporting.
- Relationship & Vendor Management:
- Manage vendor relationships and oversee office services maintenance including conferencing equipment and permit posting.
- Meeting & Materials Preparation:
- Plan and support logistics, agendas, and resources for team and leadership meetings.
- Draft presentations, memos, and internal communications tailored to various audiences.
What You'll Bring:
- Skills & Expertise:
- Outstanding organizational skills and meticulous attention to detail.
- Excellent communication-written and verbal-with polished interpersonal finesse.
- Ability to prioritize effectively and manage multiple tasks with urgency.
- Sound judgment, discretion, and professionalism in sensitive situations.
- Proven experience managing administrative projects and tasks independently.
- Technical Proficiency:
- Microsoft Office Suite:
- Word for polished communications and reporting
- PowerPoint for professional presentation creation
- Excel for spreadsheeting, data and expense tracking, and event planning
- Foundational data formatting and analysis experience.
- Microsoft Office Suite:
- Experience:
- Minimum 2 to 5 years of administrative support experience in a corporate setting.
- Prefer candidates that are comfortable working with AI to better streamline processes.
Ampcus is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identify, national origin, age, protected veterans or individuals with disabilities.