What are the responsibilities and job description for the Supply Coordinator position at Amoskeag Health?
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Who You Are
Amoskeag Health is seeking a Supply Coordinator who will oversee all clinical and office supply purchasing. You work closely with clinical staff to set and maintain accurate par levels, and you partner with vendors to establish efficient tracking systems and standing orders based on utilization trends. You ensure adequate replacement parts for medical equipment and support the Facilities Coordinator with repairs and annual calibration. You're organized, detail-oriented, and able to assist the Finance Department with projects aligned to your skills, helping keep operations running smoothly.
What You'll Do
Who You Are
Amoskeag Health is seeking a Supply Coordinator who will oversee all clinical and office supply purchasing. You work closely with clinical staff to set and maintain accurate par levels, and you partner with vendors to establish efficient tracking systems and standing orders based on utilization trends. You ensure adequate replacement parts for medical equipment and support the Facilities Coordinator with repairs and annual calibration. You're organized, detail-oriented, and able to assist the Finance Department with projects aligned to your skills, helping keep operations running smoothly.
What You'll Do
- Act as the purchasing agent for all locations, coordinating purchases to maximize quantity discounts while maintaining product quality standards.
- Coordinate bid processes and solicit competitive pricing, including annual office and cleaning supply proposals.
- Maintain strong relationships with medical and office supply vendors.
- Manage inventory control and par levels for stock rooms across all locations.
- Monitor medical and office supply budget lines, report trends, and recommend cost-saving alternatives.
- Conduct retrospective analyses of the previous three months of utilization and adjust standing orders to maintain accurate par levels aligned with budget expectations.
- Establish and maintain a weekly ordering system to ensure consistent stock replenishment.
- Collaborate with the Clinical Manager and CMO to establish medical equipment and instrument inventory needs for all locations.
- Manage stocking of replacement parts for medical equipment.
- Assist in implementing new ordering systems and procedures as needed.
- Maintain full understanding of the electronic ordering system (NetSuite), including workflow and authorization routing rules.
- Provide training and guidance to users on the purchase order process and system functionality.
- Support the Finance Department with projects based on skillset, which may include 340B audits, expense analysis, forecasting, and account reconciliations.
- Associates Degree in Accounting preferred. A combination of experience and education will be considered.
- Experience of at least two years with responsibility for purchasing activities, medical preferred.