What are the responsibilities and job description for the Administrative & Operations Executive position at AMISEQ?
Admin and Ops Executive
3-month contract to Hire
Location: Milpitas, CA (On-site, Bay Area)
About the Role
We are seeking a highly organized, proactive, and resourceful Admin and Ops Executive who will also take on a few HR, Operational, Administrative, coordination and beyond responsibilities to ensure smooth operations for Amiseq Global. This is a critical, high-visibility role requiring someone who thrives in a fast-paced environment, exercises sound judgment, and can seamlessly manage both strategic support and day-to-day operations.
The ideal candidate is based in the Bay Area, can work from the Milpitas office regularly, and is comfortable acting as a trusted partner to the CEO while ensuring smooth office and operational functioning.
Key Responsibilities
Executive Support
- Provide high-level administrative support to the entire Operations while closely working with CEO, including calendar management, meeting coordination, and travel planning
- Act as a gatekeeper and liaison between the CEO and internal/external stakeholders
- Prepare presentations, reports, agendas, and briefing materials
- Manage confidential information with discretion and professionalism
- Track priorities, follow-ups, and key deliverables on behalf of the leadership.
Operations
- Support day-to-day business operations across the US region
- Coordinate cross-functional activities and ensure timely execution of projects
- Assist in setting up and improving operational processes and workflows
- Track key metrics and assist in reporting for leadership review
- Partner with finance, HR, and other teams to support regional needs
Administration, HR and Beyond
- Oversee office operations in Milpitas, ensuring a productive and well-organized workplace
- Manage vendors, office supplies, and facility-related needs
- Coordinate in-office events, team meetings, and leadership visits
- Support onboarding logistics for new hires
Qualifications
- 1 to 3 years of experience as an Executive Assistant, Office Manager, or Operations Coordinator (preferably in a startup or fast-paced environment)
- Strong organizational and multitasking abilities with exceptional attention to detail
- Excellent written and verbal communication skills
- High level of discretion, integrity, and professionalism
- Proficiency in tools like Microsoft Office, and collaboration platforms (e.g., Teams, Zoom)
- Ability to anticipate needs and act proactively with minimal direction
- Comfortable working across time zones and with global teams
Preferred Qualifications
- Experience supporting C-level executives
- Exposure to operations, project management, or business coordination
- Prior experience in tech or high-growth companies
Work Environment
- On-site role based in Milpitas, CA
- Requires regular in-office presence (not a remote role)