Project Coordinator – Space Planning

***NO Visa Sponsorship/ No H1Bs/ No C2Cs***

Overview

Our client, one of the largest Energy companies in US providing a wide range of Energy related products and services to its customers, seeks an accomplished Project Coordinator – Space Planning

Job Title: Project Coordinator – Space Planning

Location: New York, NY 10003

Duration: Contract (6 months to start with probable extensions)

Pay Rate: $35–$42/hour (depending on experience)

Work Arrangement: Hybrid (3 days onsite, 2 days remote)

Travel: Potential travel to local Con Edison facilities

Interview Process: Two rounds – Virtual (Microsoft Teams video) followed by onsite interview

Schedule: Monday–Friday, 8:00 AM – 5:00 PM

Position Overview

The Project Coordinator will support the Real Estate Project Planning & Development team in managing service requests, space planning activities, internal office moves, stakeholder communication, and reporting/administrative functions. This role requires strong coordination skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities

Ticket Processing

• Monitor, review, and process incoming service requests in Maximo (work management system)
• Route and assign work related to moves, furniture installations, signage, AC units, and related facilities modifications
• Maintain tracking logs and spreadsheets for various job categories and ensure accurate ticket documentation, updates, and close-outs
• Ensure all communications and documentation reference applicable ticket numbers
• Provide regular status updates to stakeholders and leadership

Space Planning

• Support Architects and Planning staff in implementing move/add/change (MAC) requests
• Update seat assignments, occupancy data, and layouts in the space management system
• Print and distribute floor plans and drawings from the space database as needed
• Review commercial office layouts to ensure space optimization based on occupancy requirements and design standards
• Conduct floor walks to assess furniture condition, identify repair/replacement needs, and validate layout accuracy

Move Coordination

• Coordinate internal office moves across locations, including 4 Irving Place and other facilities
• Schedule and manage movement of furniture, equipment, and employee belongings
• Assign and oversee work for moving teams, including moves, shredding swaps, installation support, and materials management
• Coordinate with Facilities Operations for signage installation and related physical updates
• Support XM1 furniture requests and related logistics

Stakeholder Communication

• Communicate with customers, contractors, vendors, and various levels of management to clarify requirements and ensure alignment
• Follow up on material orders, equipment deliveries, and installations
• Meet with internal clients to understand workspace needs and provide guidance
• Serve as a front-facing representative of the PPD / Real Estate team

Reporting & Administrative Support

• Create reports and summary tables related to space utilization, move activity, and work volume
• Monitor moving team logs on a daily and weekly basis, review timesheets, compile totals, and provide documentation for approval
• Maintain organized digital and physical documentation, including scanning, copying, and filing
• Provide general administrative and project support to planning and management staff

Required Qualifications

• Experience in project coordination, facilities coordination, space planning, architecture support, or commercial interiors
• Experience working within a facilities, real estate, architecture, or corporate workplace environment
• Familiarity with work order or ticketing systems, preferably Maximo
• Understanding of commercial office space planning and workplace standards
• Strong proficiency in Microsoft Excel, including data tracking and reporting; pivot table experience preferred
• Proficiency in Microsoft PowerPoint and other MS Office tools
• Strong written and verbal communication skills
• Ability to prioritize, expedite, and manage multiple concurrent tasks
• Highly organized with strong attention to detail
• Comfortable interacting with internal customers and senior leadership
• MS Project skills

Preferred Qualifications

• Experience supporting Architects or Planning teams
• Familiarity with space management systems and related concepts
• Experience coordinating office moves or furniture installations
• Background in commercial interiors, workplace planning, or facilities operations
• Analytical mindset with the ability to interpret floor plans and occupancy data

Key Competencies

• Diligent communicator
• Customer-focused and professional
• Analytical and detail-oriented
• Strong organizational and time management skills
• Ability to thrive in a fast-paced, high-volume environment
• Collaborative and cross-functional team player

Recruiter Contact Info

Sajag Bhardwaj

Email: sajag.bhardwaj@ameritconsulting.com

www.ameritconsulting.com

I'd love to talk to you if you think this position is right up your alley, and assure prompt communication, whichever direction. If you're looking for rewarding employment and a company that puts its employees first, we'd like to work with you.

Company Overview:

Amerit Consulting is an extremely fast-growing staffing and consulting firm. Amerit Consulting was founded in 2002 to provide consulting, temporary staffing, direct hire, and payrolling services to Fortune 500 companies nationally; as well as small to mid-sized organizations on a local & regional level. Currently, Amerit has over 2,000 employees in 47 states. We develop and implement solutions that help our clients operate more efficiently, deliver greater customer satisfaction, and see a positive impact on their bottom line. We create value by bringing together the right people to achieve results. Our clients and employees say they choose to work with Amerit because of how we work with them - with service that exceeds their expectations and a personal commitment to their success. Our deep expertise in human capital management has fueled our expansion into direct hire placements, temporary staffing, contract placements, and additional staffing and consulting services that propel our clients’ businesses forward.

Amerit Consulting provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. Applicants, with criminal histories, are considered in a manner that is consistent with local, state and federal laws.