Senior Admin, Operations Services

Job Description

Job Title: Senior Admin, Operations Services

Posting Start Date: 11/18/25

Job Description:

Primary Role

Responsible for performing a variety of complex administrative activities and support for operations activities and/or regulatory compliance. Support to customer relationship services of the business; provide support for short-term and long-term projects related to the business; coordinate the state’s billing, payment and collections related processes and initiatives.

Key Accountabilities

• Assess and assist with meeting collections, billing, payments, and service delivery targets
• Assist with correspondence and handle telephone requests
• Coordinate and manage water quality complaints with local operations and environmental compliance teams
• Responsible for maintaining reports specific to payments, billing and collection processes, to include monitoring billing, collections and payment related activities (collection processes wherever local state operations is responsible)
• Generate reports, proposals, presentations, and spreadsheets using various software and tools to ensure the region is meeting performance goals.
• Assist with the planning and execution of projects.
• Serve as the primary point of contact for customers regarding new service requests.
• Coordinate with local operations teams to schedule and complete installations.
• Ensure compliance with company standards and regulatory requirements during service setup.
• Maintain accurate records of service requests, approvals, and installation progress and account set up.
• Communicate timelines and requirements clearly to customers.
• Troubleshoot and resolve issues related to service installation in collaboration with field teams.
  
  

Knowledge/Skills

• Knowledge of operations support, customer support practices
• Intermediate level experience with computerized systems, database management, spreadsheet and word-processing programs to process data and create reports.
• Strong knowledge of computer software such as MS Word, Excel and Outlook
• Process and project management skills.
• Good business acumen and judgment.
• Good quantitative and analytical skills; attention to detail.
• Good verbal and written communication skills (e.g., report writing, listening, plan reading and creating, and presentation).
• Strong interpersonal skills (e.g., tact/diplomacy, persuasion, team building, cooperation, leadership, ability to motivate others.
  
  

Experience/Education

• Associate degree in Management, Business or related field is preferred
• 6 years of experience with an associate’s degree or 9 years of experience without a degree in operations services, operations support or customer support in a large organization
• Strong background in operations and service coordination.
• Familiarity with pipeline installation processes and related safety standards.
• Excellent customer service and communication skills.
• Ability to manage multiple requests and prioritize tasks effectively.
  
  

Work Environment

• Primarily in the office with occasional work in the field at project sites or project meetings
• Hybrid work schedule 3 days in the office 2 days offsite.
  
  

Competencies

Champions safety

Customer obsessed

Cultivates innovation

Nimble learning

Drives Results

Collaborates