Gift Administration Specialist

Gift Administration Specialist, American Technion Society – New York Metro Region (Hybrid: 4 days week in person)

Our Mission

Cultivate a growing network of supporters who fuel the Technion’s global innovation engine to create a better future for Israel and humanity.

Our Vision

Together, as one team, we enable breakthrough science and engineering, the education of future leaders, and the strengthening of Israel and the global community through innovation.

ATS represents thousands of U.S. donors, alumni, and stakeholders, and has supported Technion scholarships, research, labs, and facilities for more than 80 years. Our team of 70 professionals works across NYC and regional offices nationwide.

Your Role

The Gift Administration Specialist reports to the Assistant Director, Database Services & Gift Administration and is responsible for coordinating all major gift administration processes. The incumbent is also tasked with performing other related duties as assigned to support the overall mission of the Advancement Services Team to record and report on all Gifts (online gifts, direct mail gifts, etc.) timely, accurately and completely.

Primary Duties:

Major Gift Processing and Management:

• Be the point person for ensuring all major gifts are entered into our gift receiving Papersave system with complete and accurate information
• Ensure the gift allocation, donor stewardship requirements and needed backup is part of every gift
• Manage the overall workflow and approval following up with the Development, Finance and Donor Relations teams as needed
• Assist in recommending and implementing industry best practices to enhance and improve performance of the Gift Administration unit

General Gift Processing:

• Assists the team in all gift processing functions including, electronic check deposit and credit card processing, entering in gifts from our lockbox vendor as well as online gifts
• Handles tax letter preparation
• Maintains accurate records in Raiser’s Edge and ensures the integrity of all gift processing data

Other:

• Performs research, analysis and reporting on gifts and donor accounts
• Partners with Development team staff and internal stakeholders on any gift inquiries; responds to requests submitted to the Gifts email inbox and manage the Gifts project management tickets.
• Assist with preparing relevant gift schedules for the annual external audit
• Completes other special projects as assigned

Who you are:

• Bachelor’s degree or an equivalent combination of education and two years’ experience in a university, fundraising or development office of a not-for-profit preferred
• Data entry and administrative experience is a plus
• Highly proficient in Microsoft Office (Excel, Word, Outlook); experience with data entry in Raiser’s Edge a plus
• Detail oriented, organized, analytical, with strong verbal and written communication skills
• Demonstrated ability to provide excellent customer service; ability to work with multiple stakeholders and personalities
• Basic knowledge of financial analysis, gift reporting policies and procedures preferred
• Quick learner; aptitude to learn, interpret, apply and streamline a variety of complex policies and procedures with minimal guidance
• Must be able to handle confidential information with excellent judgement and discretion.
• Understand the sense of urgency around specific tasks or projects and the ability to prioritize and re-prioritize, as needed
• Able to manage time well, juggle multiple priorities, and meet deadlines
• You are a good cultural fit for a close-knit team. You are collaborative, direct, and comfortable working in a smaller organization where everyone is visible.

Our Organizational Values

• Act as one team, with accountability to each other
• Share our strengths for the betterment of the organization
• Be curious, ask questions, assume best intent
• Adapt readily to change in our internal and external environments

Professional Growth at ATS

At ATS, we’re committed to fostering your professional journey through targeted development programs, ensuring your career growth is at the forefront of our priorities.

Culture & Benefits

Join a collaborative, mission-driven team that values innovation and creativity. ATS offers competitive benefits, flexible work options, and generous time off.

Salary Range: $65,000 to $75,000

Overtime Classification: Non-Exempt

Have we described a role that you have been seeking, along with a set of skills you possess? If so, we’d like to hear from you immediately. Please forward your resume to michelle_kolev@ajg.com.

Our client is an equal opportunity employer. M/F/H/V

ATS is an equal opportunity employer. We support the diverse cultures, perspectives, skills, and experience of our employees and are committed to creating an inclusive environment for all staff. It is further the policy of ATS to provide reasonable accommodations to qualified individuals with disabilities in all aspects of the employment process.